Job Description

Job Summary

The Office Manager oversees general office and administrative support as well as some property management duties. Our client is a small, high-performance team working together on infills and multi-family projects. We are looking for the right person to join our team who believes that every neighbourhood can benefit from revitalization, every project is unique, and every client deserves quality.

Requirements

5 or more years of office administration experience Experience working in a small business environment would be strongly considered an asset Flexible schedule to suit the day to day needs of the role Good communication skills and ability to 'problem solve' Critical thinking, good judgement and decision making skills Client service oriented Quality oriented with high attention to detail Ability to multitask Collaborative and willing to learn in a fast-paced environment Teamwork and leadership skills Basic knowledge of Microsoft Office including Outlook, Word, Excel and One Drive Experience with property management is not required but would be considered an asset Understanding of legislation such as Residential Tenancies Act, Real Estate Act and other applicable standards is not required but would be considered an asset

Responsibilities

Conduct administrative duties such as answering phones and emails, filing, managing office supplies and data entry Generate documents, spreadsheets, letters, etc. Obtain and record quotes on a continuous basis to ensure vendor pricing is up to date Support with administrative tasks such as material orders, City documentation, scheduling permitting and procedure developments Prepare and process leases, renewals and tenant paperwork with the goal of retention and occupancy through market fluctuations Facilitate marketing such as showings, advertisements, interviews / screening Manage tenant move in / out Maintain accurate tenant records and property documentation Coordinate with trades and site supervisors on basic property maintenance and repairs as needed Engage in various forms of communication with clients, to neighbours, trades, tenants, city officials etc. Assist with warranty division Coordinate and attend weekly meetings with the team Other duties and responsibilities as required

Position Conditions

90% office based, 10% travel to project sites in Edmonton area Valid driver's licence and access to reliable vehicle Employees are required to use their own vehicle to travel between project sites and office Occasional evening and weekend availability to support ad hoc issues or incidents that may arise at properties outside of working hours is required * As this is a growth position, responsibilities will evolve as the successful candidate gains experience