Job Description

Job Summary

We are seeking a highly organized and motivated Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong supervisory experience and a solid background in various administrative tasks. This role requires excellent communication and organizational skills, as well as proficiency in office management software such as QuickBooks. The Office Manager will be responsible for managing front desk operations, human resources functions, payroll, bookkeeping, OHIP submissions/resubmissions and vendor management. A background in Cardiology is highly desirable and would be considered an asset to this role.

Responsibilities include but are not limited to:

Supervise and lead administrative staff to ensure efficient office operations Manage front desk activities, including handling multi-line phone systems and providing exceptional phone etiquette Maintain a strong working knowledge of computers, IT and various applications Oversee human resources functions such as recruitment, training & development, performance management and employee relations Process payroll accurately and on time while maintaining confidentiality and prepare annual T4 forms Maintain financial records through bookkeeping practices and assist with budgeting Organize filing systems to ensure easy access to important documents Coordinate vendor management activities to establish strong relationships with suppliers Implement effective communication strategies within the team to enhance collaboration Provide support in clerical tasks including data entry, scheduling appointments, and managing correspondence Coordinating schedules for physicians and staff, including managing vacation time and other time off Act as a liaison with CGMH to arrange physician scheduling, as well as other physician offices Manage and resolve office/ property maintenance issues Recommend strategic practice initiatives to advance and improve the business

Qualifications

Proven experience in an office management or administrative role with supervisory responsibilities Proficiency in QuickBooks and other office management software Strong organizational skills with the ability to multitask effectively Excellent communication skills, both verbal and written Experience in human resources functions including training & development is preferred Familiarity with payroll processing and bookkeeping principles Ability to manage a team while fostering a positive work environment Knowledge of budgeting practices is a plus Previous experience with filing systems and vendor management is desirable Experience with ACCURO EMR is an asset
The starting salary for this position is 60,000 per year, negotiable based on experience and work history, with vacation time of 3 weeks after 1 year of employment. We invite qualified candidates who are passionate about office management to apply for this exciting opportunity. Join our team and contribute to creating an efficient work environment that supports our organizational goals.

Please forward resume to Dr. Paul Smylie & Dr. Behzad Etemadi, apply directly on Indeed.ca, drop off in a sealed envelop or direct to,

Collingwood Cardiology & Internal Medicine

Suite 201, 1 Huron Street, Collingwood, L9Y 1C3

ONLY CANDIDATES SELECTED FOR AN INTERVIEW WILL BE CONTACTED.

Please include 3 References.

All submissions should be received by August 31, 2025.

Job Type: Full-time

Pay: From $60,000.00 per year

Work Location: In person

Application deadline: 2025-08-31