Job Description

Main Purpose:
We are seeking a highly organized and proactive Office Manager to be the backbone of our Calgary office operations and provide dedicated administrative support to our senior leadership. This dual-role position requires a versatile individual who can maintain an efficient office environment while handling sophisticated executive needs in our fast-paced trading environment.
Knowledge Skills and Abilities, Key Responsibilities:
Key Responsibilities
This role is divided into two primary functions: managing the office and providing executive support.
Executive SupportCalendar and Schedule Management: Run and optimize executives' calendars, scheduling meetings and acting as a gatekeeper for their time Travel Coordination: Arrange comprehensive domestic and international travel including flights, hotels, and ground transportation Correspondence and Communication: Handle confidential communications with integrity and discretion, serving as point of contact for stakeholders Meeting Support: Prepare materials, take notes, and follow up on action items to ensure commitments are met Expense Management: Process expense reports and financial documents with accuracy and timeliness

Office ManagementOffice Operations: Lead all aspects of daily operations ensuring a clean, safe, and productive work environment Inventory and Supplies: Handle office supplies, equipment, and vendor relationships Vendor and Facilities Liaison: Serve as primary contact for vendors and building management Event Planning: Design and execute corporate events from executive gatherings to large-scale functions Budget Management: Compile annual office budgets and supervise expenditures Space Planning: Coordinate office layouts, moves, and workspace optimization Reception: Build a professional atmosphere for visitors and run front-of-house operations

Qualifications
RequiredConfirmed experience (3+ years) in a similar dual-role as both Office Manager and Executive Assistant Exceptional organizational and time-management skills with ability to prioritize multiple projects Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Strong written and verbal communication skills with professional demeanor Track record of handling confidential information with absolute discretion Proactive problem-solving abilities with capacity to anticipate needs High level of integrity and professional ethics

PreferredBachelor's degree in Business Administration or related field Experience with project management or expense reporting tools Corporate event planning experience Experience in a fast-paced trading or financial environment

What You'll BringAdaptability and resilience in a dynamic environment Polished communication skills with ability to interact confidently at all levels Strong interpersonal skills and composure under pressure Detail-orientation with excellent follow-through capabilities
This in-office role offers variety and challenge, with workload fluctuations providing both exciting peak periods and strategic planning opportunities.
Key Relationships and Department Overview:
Reports to: Director for Canada

Key interfaces: IT Department, HR Department, Global Facilities Management, Executive team