Job Description

Office Manager (12-Month Contract - Maternity Leave Coverage)

Position Summary:

The Office Manager will provide comprehensive operational leadership for a busy law firm during a 12-month maternity leave coverage period. This role is responsible for maintaining smooth day-to-day office operations, overseeing administrative support functions, and managing the full hiring and onboarding process for staff and support roles. Working closely with legal and administrative teams, the Office Manager ensures that workflows, client service standards, and internal processes run efficiently and in accordance with firm policies.

The Office Manager will also serve as the primary administrative point of contact for the firm owner, providing regular operational updates, preparing reports, and supporting strategic initiatives as needed. Key responsibilities include coordinating staff schedules, supervising administrative personnel, managing vendor relationships, maintaining office systems and supplies, and implementing office policies and procedures.

This temporary role requires a proactive, highly organized professional with strong communication skills, sound judgment, and the ability to adapt within a fast-paced legal environment. The Office Manager ensures continuity, stability, and high-quality support to the firm throughout the maternity leave period.

Office Management:

Supervise the workflow of non-lawyer team members

Ensure the firm's systems are documented and followed

Oversee the day-to-day work of intake, pre-litigation, and litigation departments to ensure all goals are met, as well as create efficiencies in the departments' operations

Financial Management:

Ensure that the firm's financial goals are met by managing the billable goals on a monthly, quarterly, and annual basis

Marketing and Business Development:

Help oversee the planning and execution of new and existing marketing events/initiatives (motorcycle shows, charitable initiatives, etc.)

Attend monthly marketing meetings

Human Resources Management:

Oversee hiring for the firm

Train, supervise, evaluate employee performance, and recommend promotions and disciplinary actions

Enforce the firm's policies.

Customer Service Management:

Oversee client experience to ensure clients receive excellent service, as well as legal and ethical requirements are met

Develop strong and close relationships with clients and internal team

Experience:

3-5 years of management experience leading teams

Experience providing exceptional client care

Understanding of financial statements

Entrepreneurial spirit is a must. We want a "go-getter"

Strong organizational skills and flexible to adapt to changing business needs

Experience working in a legal field is an asset

Perks

:

Your own office

Free indoor heated parking

Job Type: Permanent

Pay: $80,000.00-$85,000.00 per year

Work Location: In person