Job Description

Position: Office & HR Coordinator
Location: Vancouver, Canada
Department: Human Resources & Corporate Services
Reports To: Human Resources Manager
Position Summary
As an Office & HR Coordinator, you will play a vital dual role in ensuring smooth daily operations while supporting key human resources functions. You will lead the planning and execution of employee engagement activities, social events, and CSR initiatives that foster a positive workplace culture. Working closely with the Office Assistant, you will maintain a comfortable office environment while providing administrative support to department leaders and the executive team. You will support the full recruitment cycle from job postings through candidate screening and interview coordination to onboarding new hires. Additionally, you will assist with payroll administration, maintain accurate employee records, and handle sensitive information with discretion. This role requires a highly organized self-starter who can juggle multiple priorities and bring energy and attention to detail to everything you do. This is an on-site position.
Major Responsibilities
Office Administration & Operations

• Lead the organizing and publicizing of all employee engagement activities, social events, team-building activities, celebrations (e.g., holiday parties, team lunches, company milestones), and corporate meetings, conferences, and special events, including offsite events as requested.
• Align with the wider organization on town halls, knowledge shares, and other company-wide initiatives to ensure a consistent approach.
• Support CSR strategy by driving various initiatives throughout the year, including actively participating in the Global CSR Committee meetings, communicating CSR opportunities to employees, coordinating fundraising activities and employee participation, and tracking events and expenditures.
• Manage the reception phone and serve as the primary point of contact for public affairs inquiries, collaborating with the Corporate Communications team to address and respond to public affairs matters.
• Collaborate with the office assistant to ensure smooth daily office operations.
• Provide comprehensive administrative and executive support to the senior leadership team, ensuring consistent and efficient service delivery.
• Oversee travel bookings and payments for staff.
• Coordinate, collate and distribute quarterly board book and biannual JV board materials
• Manage the office attendance records.
• Provide coverage for office services in the absence of the Office Services Assistant.

Human Resources Support

• Coordinate and support the recruitment process including preparing and posting job advertisements on relevant platforms, conducting initial phone screens, and scheduling interviews with candidates.
• Maintain the recruitment pipeline and candidate records in the applicant tracking system (ATS).
• Prepare necessary recruitment documentation and communicate with candidates throughout the hiring process.
• Coordinate the employee onboarding experience for each new hire, including organizing orientation sessions, preparing onboarding materials, and ensuring all required documentation is completed.
• Lead employee engagement and wellbeing initiatives to foster a collaborative office environment, collaborating with the Global Benefits team to ensure alignment and implementation of global wellness programs.
• Assist with payroll-related administrative tasks and employee benefits coordination as directed by the HR team.
• Support HR compliance activities by ensuring employee records are kept up to date and accurate.
• Support the HR team with general administrative tasks.
• Handle sensitive information with confidentiality and professionalism.
• Assist with ad hoc administrative and HR projects as assigned.

Requirements (Knowledge, Skills & Abilities)

• 3+ years of experience in an office administrative and/or HR support role.
• Strong organizational and multitasking abilities with excellent attention to detail.
• Self-motivated and proactive with a solutions-driven approach to work.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to build successful relationships with internal and external stakeholders at all levels.
• High degree of integrity, discretion, and ability to handle confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Positive attitude and ability to adapt to changing priorities in a fast-paced environment.
• Strong event planning and coordination skills.

Preferred

• Degree in human resource management, business administration, or related field (or currently pursuing).
• Experience with payroll processing or benefits administration.
• Knowledge of employment laws and HR best practices.

Compensation
The typical hiring range for this position is $56,000 - $65,000 CAD per year. The final agreed upon salary may vary based on factors such as job-related knowledge, skills and experience.
Benefits Package

• Target Annual Bonus Plan
• 17 vacation days, growing to 30 days with service, plus statutory holidays
• 100% company paid benefits for employee and direct dependents includes extended health, dental, vision, group life insurance, AD&D, STD and LTD
• Health Care Spending Account of CAD750 / year
• Global Medical Assistance
• Employee Assistance Program
• Flexible Spending Allowance CAD 1,500/year

About Us
With combined assets of over USD 10 billon, Seapeak is one of the world's largest independent owner and operators of Liquefied Natural Gas carriers, with ownership interests in over 50 LNG vessels. In addition, Seapeak has ownership interests in 40 Natural Gas Liquids vessels. Our sponsor, leading infrastructure investor Stonepeak, has helped to position our company with a focus on growth in our global gas transportation markets. Since early-2022, we have invested over USD 2.2 billion, adding 22 ships to our fleet.
Our business is important - we are powering the day-to-day lives of so many around the world - and we are looking to build our Team to support our growth through acquisition and newbuild orders.
At Seapeak, we are committed to building successful careers and future leaders. Join us! For the chance to be empowered, to make decisions and be part of a supportive, high-achieving Team.
We set the standard for industry. We are solution driven, accountable for results and measured by success.
#WeSetTheCourse

Skills Required