Job Description

CEA is Expanding!

Custom Energized Air is growing! We have a need for an Office & Health, Safety, and Quality (HS&Q) Administrator for the Edmonton Office.

TheOffice & Health, Safety and Quality (HS&Q) Administrator is a dual-role position that is responsible for ensuring smooth day-to-day administrative operations for the company while also overseeing and promoting HSE&Q compliance across the organization.

The job description and key responsibilities include, but are not limited to:

General Administration:

Answering main phone line and triaging calls accordingly. Provide administrative support to various departments across CEA. Maintain office supplies and liaise with vendors and service providers Coordinate meetings with minutes, appointments, and travel arrangements. Maintain accurate records and filing systems (digital and physical). Assist with onboarding and offboarding processes for employees. Prepare reports, presentations, and correspondence as needed.

Health and Safety Administrator

Promote a culture of safety and well-being. Monitor and maintain the accuracy of health and safety policies and procedures. Track and monitor compliance with local, provincial, and federal safety regulations. Plan and schedule health and safety training, in-house and outsourced. Investigate incidents and near-misses, and prepare reports with recommendations. Maintain records of incidents, near-misses, safety audits, employee training and certificates. Maintain and update documentation as required by third-party companies such as ISNetworld, Avetta Fieldglass, etc. Maintain safety-related manuals, including managing updates and coordinating distribution.

Quality

Maintain accurate records within filing systems. Assist in preparing for internal and external audits. Compile data and prepare reports as required. Provide administrative support to the quality management system.

Experience and Education Requirements

High School Diploma required. Post-secondary education in Business Administration, Occupational Health & Safety, or related field. Minimum 3-5 years of experience in an administrative role which includes health and safety administration duties. A combination of relevant education, technical knowledge, and professional experience will be considered for candidates who demonstrate strong potential and alignment with the role's requirements.

Skills and Abilities

Strong problem-solving and investigative skills. High attention to detail and organizational ability. Confidentiality and discretionary judgment. Technical aptitude with a customer-first mindset. Effective communication and interpersonal skills. Ability to manage multiple priorities and adapt to changing demands. Physical Requirements - Prolonged periods of sitting at a desk and working on a computer and answering phones.
Custom Energized Air joined the Carmela Industries Team in 2023. With branches in Edmonton and Red Deer we support customers all over Western Canada. We work with a wide range of products for customers in multiple industries, from oil and gas, mining, manufacturing, water, and food, all requiring a variety of solutions from full system set-ups, repair, and maintenance.

Working at CEA means:

Involvement.

This is an opportunity to be an active part of what's going on. Everyone is in it together. Each person is here working toward the same goal.

Growth.

Personal growth, professional growth, corporate growth, you name it, we got it! Our goal is to ensure the right people are in the right chairs doing a job they enjoy.

Equal Opportunity.

We are committed to equity, diversity, and inclusion. We recognize that diversity is essential to a great team. We welcome applications from all qualified individuals.
Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Benefits:

Dental care Disability insurance Employee assistance program Extended health care On-site parking Paid time off Vision care Wellness program
Work Location: In person

Application deadline: 2025-08-25