Job Description

BUILD IS SEEKING AN OFFICE COORDINATOR

BUILD is an award-winning social enterprise and training program that employs individuals facing multiple employment barriers, preparing them for long-term meaningful careers in the trades. As an Indigenous non-profit organization, BUILD provides an innovative approach to social change.

POSITION SUMMARY

The Office Coordinator is BUILD's primary point of contact, managing the front desk daily. This includes serving visitors and callers by greeting, welcoming, and directing them appropriately, as well as performing a variety of administrative and clerical duties.

The Office Coordinator operates under the direction of the Executive Director, the Training Manager, and the Social Enterprise Manager and is responsible for:

• Greeting and welcoming guests upon arrival at the office.
• Directing visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Responding and monitoring the BUILD general email inbox.
• Ensuring the reception area is tidy and presentable, with all necessary materials and stationery.
• Providing guests and callers with clear and accurate information.
• Receiving, sorting, and distributing daily mail and deliveries.
• Data entry
• Maintaining office security by following safety procedures and controlling access to the office.
• Contributing to overall team efforts and activities, as appropriate.
• Taking part in the team to coordinate BUILD's social events like Indigenous Peoples Day and Winter Solstice.
• Assisting BUILD's research team with clerical and coordination duties.
• Performing other clerical receptionist duties such as filing, photocopying, transcribing, creating work orders, assisting in ordering materials, and faxing.

EDUCATION & QUALIFICATIONS

• Proven work experience as a receptionist, Office Coordinator, or similar role.
• High school diploma or equivalent; Admin Assistant certification or training is an asset.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment, such as fax machines and printers.
• Professional attitude and presentation.
• Strong written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational and time-management skills, with the ability to prioritize tasks.
• Strong customer service skills.
• Willing to obtain a child abuse registry check.
• Emotional self-awareness and self-care habits to work in a healthy way with survivors of trauma, including an understanding of your own journey
• Awareness of Indigenous cultural practices and willingness to participate in Truth and Reconciliation in the workplace

First Nation, Inuit, or Metis persons are encouraged to self-identify in their application.

Job Types: Full-time, Permanent

Pay: From $20.00 per hour

Benefits:

• Extended health care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Work Location: In person