Job Description

Here\'s what you\'ll be doing....

You\'ll be primarily responsible for providing project management and administrative support to the CEO and the Senior Leadership Team.

You will be an important member of our group, a resourceful roll-up your sleeves self-starter who is detail-oriented and forward-thinking, with excellent organizational and problem-solving skills. You will exercise good judgment, excellent coordination skills and show initiative to support multiple activities on behalf of the Press.

*For this position, we currently have the option of working totally in office or in a hybrid model.

Key Responsibilities include:

• Research, prioritize, and follow-up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature and determine appropriate course of action.
• Administration and preparation of various confidential documents (e.g. reports, presentations, information requests, etc.)
• Perform other administrative office duties such as maintaining various hard files and electronic records; photocopying; mailing and maintaining office equipment and supplies; and provide ongoing troubleshooting support to team members as it relates to minor technical queries.
• Prioritize conflicting needs, handle matters expeditiously and proactively, often with deadline pressures.
• Build excellent relationships across the organization and the University, including partnering with internal and external stakeholders.
• Preparation and coordination of meetings and events such as Town Halls, Senior Leadership Team meetings, offsites and other meetings.
• Partner with vendors and stakeholders for invoice processing and relationship building.
• Board support and liaison:

o Coordinate board packages for all board and committee meetings with board members and management as required.
o Prepare draft minutes for all board and committee meetings.
o Maintain discretion and confidentiality in relationships with all board members.
o Provide technical and logistical support for Board members and Board meetings.

• Support to Human Resources (HR work assigned will depend on incumbent\'s experience):

o Manage administration of our annual staff compliance sign offs
o Manage and administer our Service and Recognition Awards programs.
o Support the annual merit process through coordination of employee letters.

• Take on special projects as needed (projects assigned will depend on incumbent\'s experience)
• Participate fully as a member of the team and contribute to a positive and inclusive work environment.

Education, Qualifications, and Experience:

• Post-secondary education (college or university) is preferred.
• 5+ years of experience supporting senior leaders within a fast-paced professional environment.
• Some experience in publishing or a creative environment would be an asset.
• Experience supporting a Board is an asset.

Knowledge, Skills, and Attributes:

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, Board members, and external partners.
• Resilient, resourceful, and flexible in adapting to changes in the leader\'s accountabilities, projects, and priorities and able to devise contingency plans as needed.
• Excellent organizational and prioritization skills that reflect the ability to perform and prioritize multiple tasks seamlessly, with a high level of accuracy and attention to detail.
• Expert level written and verbal communication skills.
• Demonstrated initiative-taking approach and problem-solving with excellent decision-making capability.
• Delivers quality materials on-time with a positive can-do attitude.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking and thinking, actively seeks opportunities and proposes solutions.
• Advanced proficiency in MS office skills (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat Pro, Share point and Teams with the proven ability to learn new systems.
• Intellectual curiosity and a commitment to continuous learning is highly valued - a growth mindset.
• Values matter to you. You bring your whole self to work, and you live our core values of respect, innovation, accountability, and customer focus.

About University of Toronto Press:

University of Toronto Press (UTP) is one of the largest university presses in North America, publishing landmark scholarship since 1901. Each year UTP releases over 200 new scholarly, course, and general interest books in both print and eBook format and over 45 journals. In addition, UTP manages the distribution for over 200 publishers and imprints in Canada, the US and around the world, with warehouses in Toronto ON and Buffalo NY. UTP also runs all of the University of Toronto Bookstores across the three main campuses, serving over 95,000 students and 15,000 faculty. For more information, please visit utorontopress.com.

As the leading university press in Canada and one of the largest in North America, we acknowledge our role and responsibility in effecting positive change. With this, we seek to continuously improve the diversity and representation of our publications and the clients we represent, as well as within the makeup of our organization. With strong commitment from leadership, we are collectively bringing forward change across the organization, both within our company culture and in our publishing, distribution, and retail endeavours. UTP operates with mutual trust, respect, and integrity as we strive to identify and remove barriers. We are committed to making UTP a great place to work by addressing and challenging systemic inequities.

Interested in applying?

We truly thank all applicants for their interest in joining the Press, only those candidates considered for an initial interview will be contacted.

The University of Toronto Press encourages applications from all qualified candidates. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please contact Human Resources at 416.978.2239 ext. 2255.

Company

University of Toronto Press

Location

Hybrid/Remote option, office located in downtown Toronto (Bay & College)

Opening Date

Jan 04, 2024

Closing Date

Jan 26, 2024

Starting Date

Feb 01, 2024

University of Toronto Press