Job Description

Job Category: Administrative Support
Degree Level: High School Diploma/GED
:
The Office Coordinator is responsible for providing both technical and administrative support, ensuring efficient operations and effective communication across all levels of the HaiSea organization.
Note: Due to business needs, this position is required to be fully on-site based at Kitimat, BC.
What you'll do

• Manage active calendars of appointments, and coordinate detailed travel plans, itineraries, and agendas for assigned business areas, liaising with external departments when necessary to ensure seamless coordination.
• Compile and process expense reports and invoices ensuring accuracy and timeliness.
• Facilitate clear communication between the office and internal departments, maintaining professionalism to uphold credibility, trust, and team support.
• Provide support for daily activities, including word processing, data entry, material duplication, crew scheduling, invoice tracking, and onboarding checklists using software such as Microsoft Word, Excel, and specialized company software.
• Purchase and maintain an inventory of supplies for the assigned team, ensuring operational efficiency through coordinated efforts with internal departments for procurement and inventory management.
• Regularly use and support staff in utilizing essential office software platforms, such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management tools (e.g., Trello, Asana), communication platforms (e.g., Microsoft Teams), and video conferencing software (e.g., Zoom, Microsoft Teams).
• Perform additional duties as assigned, adapting to various needs with flexibility and efficiency.

What you'll bring

• Completion of Grade 12 education, plus post-secondary courses relevant to administration and technical support.
• A minimum of 3 years of experience in an office environment, supporting various seniority levels, or an equivalent combination of education and experience.
• Experience in coordinating or managing in a unionized environment is an asset.
• Intermediate to advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms.
• Familiarity with office equipment and technical troubleshooting.
• Ability to quickly learn and adapt to new software and technology.
• Strong organizational skills with the ability to perform and prioritize multiple tasks with attention to detail.
• Excellent interpersonal skills with the ability to build relationships across various partners.
• Effective communication skills, both written and verbal.
• Proactive approach to problem-solving with decision-making capability.
• Resourceful team player with the ability to work independently.
• Ability to handle confidential information with discretion.
• Adaptability to various competing demands and capability to meet deadlines in a fast-paced environment.

Why you'll love working here

• This is a full-time, permanent position.
• In addition to an annual bonus and pension plan matching, this role provides you a very competitive salary in line with the successful candidate's experience.
• We also provide the best-in-class health and wellness benefits package for this position, including things such as extended health care (i.e. paramedical services for massage therapy, speech therapy, mental health coverage, physiotherapy, and more), dental care, vision care, life insurance, medical leave coverage, parental leave coverage, $500 personal spending account, and an Employee Family Assistance Program (EFAP).
• Employees hired to work in Kitimat, BC as part of HaiSea's contract with LNG Canada would be eligible for a Northern Living Allowance, to support the cost of living in the region.

The estimated salary for this position is $63,000 - $70,000. In determining final salary, Seaspan considers many factors including the successful Candidate's skillset and experience as well as position location and internal equity. The final base salary offer will be at the Company's sole discretion and presented as part of a competitive total compensation package.
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Skills Required