Job Description

Overview

At Halifax Heat Pumps & Electrical, we are a family-owned and operated company that takes pride in providing turnkey solutions for all our customers. We are proud of our company culture; we regularly have team-building events and parties. We offer flexible schedules Monday to Friday and our office is centrally located in Burnside. Check us out on Facebook and Instagram!

https://www.facebook.com/halifaxheatpumps

https://www.instagram.com/halifaxheatpumps

The Opportunity

We are seeking a highly organized and proactive Office Coordinator to join our team. This vital role involves managing daily office operations and ensuring smooth administrative workflows. The ideal candidate will possess strong communication and organizational skills, with experience in office administration. The Office Coordinator will serve as the central point of contact for vendors, staff, and clients, supporting the overall efficiency of our office environment.

Responsibilities

Answer incoming phone calls and respond to emails in a professional and timely manner. Schedule and dispatch HVAC technicians for service calls. Coordinate communication between technicians, management and other departments. Assist the Service Manager with preparing quotes and processing service invoices. Support accounts receivable tasks and assist with billing inquiries Process warranty claims and handle related phone calls and documentation. Order office supplies and maintain a clean, organized office environment. Assist all departments with various projects, including gathering documents and administrative support.

Qualifications

Experience or knowledge in the HVAC industry is considered an asset. Ability to work both independently and collaboratively in a team environment. Proficient with computers and general office software. Strong organizational and time-management skills. Ability to manage multiple tasks while handling frequent interruptions. Excellent communication and problem solving skills. Excellent customer service.

Why Join Us

Supportive team environment Weekly pay Fast-paced, hands on role Health, Dental and Life Insurance
To apply please submit your resume and cover letter through Indeed to Jacqueline Murphy.

We thank all applicants for applying, we will only be contacting those for interviews. Please no drop ins.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Life insurance On-site parking Vision care
Ability to commute/relocate:

Dartmouth, NS B3B 1K7: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have any experience in the HVAC Industry?
Education:

Secondary School (preferred)
Experience:

Office Admin: 2 years (required)
Work Location: In person