Employment Opportunity
Office Coordinator, Camp Yowochas Organization Overview:
YWCA Edmonton is a powerful voice for equity and has been leading social change and progress for
women, families and gender-diverse individuals in the capital region since 1907. Part of an international
movement, YWCA Edmonton is a trusted provider of services, programs and advocacy work that
transforms lives and helps build a stronger, healthier, and equitable community for all. We provide
education and services to thousands every year through leadership programs, counselling, outdoor
education, healing retreats and supporting people with disabilities.

Camp Yowochas:
Camp Yowochas, owned and operated by YWCA Edmonton, has been providing camping programs since
1916. Our camp is situated in Fallis, on the beautiful shores of Lake Wabamun, and we offer outdoor
education, recreation, and leadership development opportunities to schools and youth groups from all
over Alberta throughout the year. In July and August, we run our summer camp programs, which include
day camps, overnight camps, and leadership programs.

Job Summary:
YWCA Camp Yowochas is currently seeking an Office Coordinator to manage the daily administrative tasks
of the camp. The successful candidate will be responsible for overseeing front desk operations,
responding to inquiries, and keeping client databases updated. Additionally, they will be responsible for
maintaining a professional and clean office environment and ensuring that the office operates smoothly
with a high level of organization and efficiency.

Employment Type:
Temporary, Full-time (37.5 hours/week), hours typically between Monday ? Friday until August 26, 2023.
Some additional after hours or weekend work may be required.

Job Responsibilities:

• Receive and respond to incoming calls, emails, and requests for information.

• Assist with drop-in inquiries and lead tours as needed.

• Support summer camp registrations, including managing camper database and processing data

entry.

• Process user group bookings, including managing user group database and calendar, following up

on tentative bookings and deposits due.

• Provide clerical assistance as assigned.

• Order and monitor office supplies within budget.

• Collect and distribute mail, email, and faxes.

• Maintain databases of clients, staff, supporters, and suppliers.

• Keep the office in a professional state, including cleaning up after others.

• Clean, sort, and organize all lost and found items.

• Organize and file all user group documents.

• Provide administrative support to the camper subsidy program.

• Invoice, receive, and acknowledge payments.

• Manage accounts receivable by following up on outstanding payments and preparing invoices for

future payments.

• Monitor and reconcile petty cash.

• Ensure the security of financial and confidential information.

Qualifications:

• Excellent organizational and time management skills to handle multiple tasks and meet deadlines.

• Strong communication skills to interact effectively with clients, staff, and suppliers via phone,

email, and in-person.

• Proficiency in Microsoft Office Suite and other relevant software to manage databases,

spreadsheets, and financial records.

• Detail-oriented with high accuracy to maintain records and produce error-free reports.

• Experience in managing financial transactions, including accounts receivable, invoicing, and petty

cash.

• Maintain confidentiality and ensure data security.

• Customer service skills to provide prompt and professional assistance.

• Flexibility to adapt to changing work requirements and priorities.

• Positive attitude and ability to work independently or as part of a team.

• Previous experience as an office coordinator or in a similar administrative role is preferred, but not

required.

Equal Opportunity Commitment:
For over a century, YWCA Edmonton has been dedicated to creating a community in which everyone has
an equal opportunity to achieve their full potential. We know that creating an equitable world requires
diversity of thought and equity for all. We stay true to our mission by welcoming the unique contributions
that each individual can make, and our hiring practices welcome all candidates. YWCA Edmonton is
committed to maintaining a workplace environment that demonstrates a culture built on the fundamental
principles of inclusion, diversity, equity, accessibility, and safety.

Acknowledgment:
YWCA Edmonton acknowledges that we are on the traditional land of Treaty 6 Territory and the Metis
Homeland of Region 4. The footsteps of diverse Indigenous peoples have marked this territory from time
immemorial ? First Nations, Metis, Inuit, and now settlers from around the world. We are all treaty
members, with recognition and respect for Indigenous Peoples and the traditional territories on which we
live, work, and play. We call upon our collective honored traditions and spirits to share responsibility for
stewardship of this beautiful land and our community.

Compensation:
Hourly wage commensurate with experience. How to Apply:
Please submit your cover letter and resume to careers@ywcaedm.org.

Only qualified applicants will be contacted for a prescreening interview. Please do not call with
inquiries. All inquiries can be directly emailed to careers@ywcaedm.org This posting will remain open until May 19, 2023, or until a suitable candidate is found.