Job Description

Duties

Maintain and organize vendor folders and other filing systems Assist with bookkeeping tasks, primarily supporting Accounts Payable (AP) and Accounts Receivable (AR), as well as other bookkeeping activities as needed Collate and prepare documents for accountants to support monthly, quarterly, and year-end accounting close processes Monitor and update vendor accounts, ensuring records are accurate and current Flag invoices requiring payment and alert the appropriate person for action Track and monitor office supplies, coordinating replenishment as needed Review, sort, and distribute incoming mail; take action or escalate items as required Coordinate with other teams to ensure goals and deadlines are met Provide clerical and office support tasks such as photocopying, scanning, and document management Perform data entry and maintain databases accurately and efficiently Maintain organized records and documents with excellent file management practices Answer phones and manage front desk communications with professionalism and courtesy Handle communication with strong phone etiquette and clear written/verbal correspondence Use DocuSign or similar platforms to support electronic document management, as required Perform other administrative assistance to support office operations as required

Qualifications

Experience in an office, clerical, or administrative support role Background in bookkeeping or accounting (required) Strong organizational skills and attention to detail Basic proficiency with Microsoft Office (Word, Excel, Outlook) Experience with QuickBooks or similar accounting software is an asset Reliable, proactive, and able to manage tasks with minimal supervision

Job Details

Job Type:

Part-time

Schedule:

3 days per week, approximately 18 hours total (11:00 am - 5:00 pm)

Start Date:

Immediate

Location:

Edmonton, AB T5H 0N4 (in-person role)

Education:

Secondary School (preferred)

Ability to Commute:

Required

Ability to Relocate:

Must relocate before starting work (if applicable)
Job Type: Full-time

Pay: $19.00-$20.00 per hour

Education:

Secondary School (preferred)
Work Location: In person

Expected start date: 2025-09-01