Job Description

Job Title: Bookkeeper and Office Manager

Location:

Regina, SK in office

Reports To:

Garth Fredrickson

Employment Type:

Full-time

Position Summary

Reporting to the Accounting Manager and Ownership Group, The Bookkeeper / Office Administrator is responsible for day-to-day accounting and financial duties and providing administrative support to a small office team to ensure the smooth functioning of the business. This hybrid role plays a key part in maintaining financial accuracy, supporting internal processes, and ensuring professional office operations. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced retail/sales environment.

Key Responsibilities

Bookkeeping (80%)

Manage daily bookkeeping operations, including

accounts payable, accounts receivable, banking transactions and general ledger entries.

Track and reconcile daily/weekly revenue reports from multiple sales sources, including

point-of-sale (POS) transactions

. Reconcile POS with

cash, EFT, and credit card payments

.
Monthly reconciliation of all vendor/customer accounts for accuracy.

Maintain and reconcile

inventory transactions

for retail products. Prepare and post

journal entries, accruals, and monthly reconciliations

Support

month-end and year-end close processes

.
Preparation, auditing and approval of bi-weekly payroll for site staff.

Assist in preparing

internal financial reports

on sales performance, expenses, and margins. Monitor cash positions and prepare

daily/weekly funding requirements

. Track and record GST, PST, Source Deductions to ensure compliance with federal and provincial

tax filings obligations

(sales tax, remittances, etc.). Contribute to the

budgeting and forecasting

process. Support the development and improvement of

internal controls and financial processes

.

Office Administration (20%)

Serve as the first point of contact for

phone, email, and in-person inquiries

. Manage

office correspondence, filing systems, and document organization

. Support scheduling of

meetings, appointments, and company events

. Order and maintain

office supplies and inventory

. Prepare and format

letters, reports, and presentations

as required. Provide administrative support to management and team members. Ensure professional and efficient

office operations

on a daily basis. Assist with onboarding of new employees and maintaining personnel records. Other administrative tasks as assigned.

Qualifications & Experience

Diploma in

Accounting, Finance, Business Administration, or related field

. 1-3 years of

bookkeeping or accounting experience

. Knowledge of

GAAP and full-cycle accounting

. Proficiency with accounting and/or POS software (e.g., Yardi, Lightspeed) experience with POS and inventory systems considered an asset. Advanced

Microsoft Excel

skills with strong analytical and problem-solving abilities. Strong

administrative skills

, with experience in office coordination or customer service considered an asset. Highly organized, detail-oriented, and able to meet deadlines in a dynamic environment. Strong interpersonal and communication skills, with the ability to work independently and collaboratively.

Competencies

Accuracy & Attention to Detail

- Ensures precision in financial and administrative records.

Organization & Time Management

- Balances multiple priorities across finance and office functions.

Analytical Thinking

- Interprets financial data and identifies areas for process improvement.

Communication

- Clearly communicates with both finance and non-finance team members.

Professionalism

- Maintains confidentiality and represents the business positively.

Adaptability

- Thrives in a fast-paced, evolving retail/sales environment.

Job Ad: Bookkeeper / Office Administrator

About the Role

We are looking for a detail-oriented and motivated

Bookkeeper / Office Administrator

to join our team. This hybrid role is key to managing financial operations while also supporting day-to-day office administration. The ideal candidate enjoys variety in their work, thrives in a fast-paced retail/sales environment, and brings strong skills in both accounting and office coordination.

What You'll Do

Bookkeeping

Handle accounts payable, accounts receivable, general ledger entries, and bank reconciliations. Reconcile point-of-sale (POS) transactions with cash, EFT, and credit card payments. Track and reconcile inventory transactions for retail products. Prepare journal entries, accruals, and monthly reconciliations. Support month-end/year-end close and audit processes. Assist with tax filings, budgeting, and financial reporting.

Office Administration

Serve as the first point of contact for phone, email, and in-person inquiries. Manage office correspondence, scheduling, and supplies. Prepare and format letters, reports, and presentations. Provide administrative support to management and the team. Ensure smooth day-to-day office operations.

What You Bring

Diploma in Accounting, Finance, Business Administration, or related field. 1-3 years of bookkeeping or office administration experience (retail or sales environment an asset). Proficiency with accounting software (QuickBooks, Sage, or similar); POS and inventory experience an asset. Advanced Excel skills and strong analytical abilities. Highly organized, detail-oriented, and able to manage multiple priorities. Strong communication and interpersonal skills, with a professional and approachable manner.
Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking RRSP match Vision care
Language:

English (required)
Work Location: In person