Job Description

External Posting - applications from approved term and casual ESP members and external applicants. If you are a Regular (Permanent) ESP employee, you must apply to the Internal Posting.

The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

Office Assistant(s) - Continuing Education

100% Regular, 2 positions available

Monday - Friday, 35 hours per week,

Work Location: 440 Albert Street, Ottawa ON

ESP Level 4: $19.16 to $24.48 per hour

Under the general direction of the Program Manager and the Continuing Education Principal, the Office Assistant assists with the intake, registration, enrolment functions and provides clerical and administrative support to the Language Instruction for Newcomers to Canada program (LINC); English as a Second Language, Literacy & Basic Skills and Childcare Program. Main responsibilities include but are not limited to: responding to inquiries (over the phone, in-person, email), maintaining student and staff information (recording, monitoring and tracking systems), preparing and distributing various correspondence; and performing other related duties to support the LINC, ESL, LBS programs.

Qualifications

Completion of secondary school diploma, and minimum of one year related work experience; or a combination of education and experience.

Interpersonal and communication (oral and written English) skills required to provide, exchange and clarify information for clients and other internal and external groups.

Ability to respond to inquiries using tact and diplomacy, and with compassion and understanding.

Ability to speak additional languages is an asset. (Arabic preferred; Other languages considered beneficial include: Dari/Pashto, Farsi, Somali and Ukrainian)

Knowledge of computer applications, including proficiency in word-processing, spreadsheets and databases, desktop publishing, and electronic mail.

Organization and time management skills are required to prioritize work and multiple priorities.

Ability to work independently, with minimal supervision and as part of a team.

Attention to detail and accuracy for data entry work.

Initiative and judgement required to action routine or proceduralized matters.

Reliable mode of transportation required, as occasional travel to program sites for registration may be required.

Application Process

Applications will be

considered in accordance with the ESP Collective Agreement, in the following

order:
1. Applications

from Regular full-time and part-time employees within ESP bargaining unit are

given first consideration. (Internal Posting)

2. Applications

from term and casual employees within ESP bargaining unit are given 2nd consideration. (External Posting)

3. Applications

from External candidates (including Board employees that do not belong to this

bargaining unit) will be considered only if applications from 1 & 2 have

been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.

If you are not

a Board employee and do not have an existing ATE account , you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category \'ECE, EA and Support Staff\'. Once you have created your account, you must then search for the job posting at OCDSB, Hit Apply, and upload your resume.

Personal information is

collected pursuant to the Education Act and will be used to determine the

eligibility for employment with the OCDSB. Questions about this collection

should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,

Ontario K2H 6L3.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to hrcompetitions@ocdsb.ca at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER