Job Description

Job Overview

We are seeking a professional and organized Office Assistant/Receptionist to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and maintaining an efficient front desk environment. The ideal candidate will possess strong administrative skills, be proficient in office management tools, and demonstrate excellent communication abilities. Bilingual skills are a plus to effectively serve diverse clients and staff. This position offers an opportunity to work in a dynamic office setting where attention to detail and organizational skills are highly valued.

Responsibilities

Greet visitors and clients professionally at the front desk, ensuring a welcoming environment Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Perform data entry, filing, and maintain accurate records using QuickBooks Online, Post invoices and use other office software Handle correspondence, proofread documents, and ensure proper documentation through proofreading and editing Assist with office management tasks such as supply inventory, mail distribution, and general administrative support Provide customer support via phone or email, demonstrating excellent phone etiquette and customer service skills Support bookkeeping activities including basic bookkeeping tasks as needed Maintain confidentiality of sensitive information and adhere to office policies

Qualifications

Proven experience in an office environment or administrative role; clerical or receptionist experience preferred Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills QuickBooks Online is a must and being able to post invoices Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both verbal and written Ability to manage multi-line phone systems with professionalism and courtesy Attention to detail with proofreading and editing capabilities Experience in office management or personal assistant roles is beneficial Demonstrated time management skills with the ability to handle multiple responsibilities efficiently
This position is integral to maintaining an organized, efficient office environment while delivering outstanding customer service. We welcome candidates who are proactive, detail-oriented, and eager to contribute to our team's success.

Job Type: Full-time

Pay: $18.00-$20.00 per hour

Expected hours: No less than 40 per week

Benefits:

Casual dress On-site parking
Work Location: In person