Job Description

About Us

Kalpin Painting Inc. is a growing commercial and institutional painting contractor working on schools, high-rise buildings, universities, arenas, and large commercial projects across Southwestern Ontario.

We are looking for a highly organized and reliable Office Assistant to support our daily operations and assist with tender closings as needed. Full training will be provided.

Key Responsibilities

Perform general administrative duties, including answering phone calls, responding to emails, and managing correspondence. Maintain and organize office records, files, contracts, and project documents. Assist with data entry, invoicing, payables, receivables, and basic bookkeeping tasks. Support estimators and project managers with tender closings and document preparation (training provided). Update schedules, project logs, and internal tracking sheets. Coordinate with office and site teams to ensure smooth workflow. Prepare reports, letters, proposals, and other business documents as required. Welcome visitors, vendors, and clients, providing excellent customer service. Assist with ordering office supplies and maintaining office organization.
Qualifications

Previous experience as an Office Assistant, Administrative Assistant, or in a similar administrative role. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong communication skills (written & verbal). Highly organized, detail-oriented, and able to multitask effectively. Ability to prioritize tasks and work independently. Professional, reliable, and comfortable working in a fast-paced environment. New Grads welcome (training will be provided).
Benefits

Competitive Wage Professional and supportive work environment Training and development opportunities Career growth within a fast-growing construction company
Job Types: Full-time, Internship / Co-op

Work Location: In person