Job Description

Overview

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support across various departments, ensuring smooth daily operations. This role offers an excellent opportunity for individuals with strong clerical skills and experience in office environments, including medical or dental offices. The Office Assistant will be responsible for managing correspondence, data entry, filing, and customer service tasks, contributing to a professional and efficient workplace.

Responsibilities

Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Assist with filing, document proofreading, and organizing office supplies to ensure a clutter-free environment Provide customer support by addressing inquiries via phone or email and directing calls appropriately Support bookkeeping activities such as invoicing, billing, and basic financial record keeping Coordinate appointment scheduling and maintain calendars for staff or medical/dental offices Handle administrative tasks such as photocopying, scanning, and preparing reports or correspondence Maintain confidentiality of sensitive information in compliance with company policies

Requirements

Proven experience in an office setting with proficiency in Microsoft Office (Word, Excel) and Google Workspace tools Strong computer skills with the ability to learn new software quickly; experience with QuickBooks is a plus Excellent organizational skills with attention to detail; ability to prioritize tasks effectively Previous clerical or administrative experience, preferably in medical or dental offices such as dental receptionist or medical office experience Exceptional customer service skills with professional phone etiquette and the ability to handle multi-line phone systems gracefully Fast and accurate typing skills along with proofreading abilities to ensure error-free documents Ability to perform data entry accurately and efficiently while managing multiple responsibilities simultaneously High school diploma or equivalent; additional certifications in office administration are advantageous
This position is integral to maintaining an organized and welcoming office environment. We value proactive team players who are committed to providing outstanding support to our staff and clients.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 35 per week

Work Location: In person