Job Description

Job Overview

We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will be the first point of contact for visitors and callers, manage administrative tasks with precision, and support various office functions to keep everything running efficiently. Your positive attitude, excellent organizational skills, and ability to multitask will contribute significantly to our team's success. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting.

Duties

Greet visitors and direct them appropriately, ensuring a welcoming atmosphere at the front desk Manage multi-line phone systems, answer inquiries, and route calls with professionalism and courtesy Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing, document proofreading, and organize office supplies to support daily operations Assist with calendar management, appointment scheduling, and coordinating meetings for staff members Support customer service efforts by providing exceptional support via phone or email Perform general clerical tasks such as photocopying, faxing, and maintaining organized digital files Support bookkeeping activities including basic invoicing and expense tracking when needed

Requirements

Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools Familiarity with QuickBooks or similar accounting software is a plus Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are highly desirable to serve diverse clients and staff effectively Strong organizational skills with the ability to prioritize tasks efficiently Demonstrated computer literacy including data entry, proofreading, and document formatting Experience in customer service or as a receptionist in medical or dental offices is advantageous Personal assistant or medical receptionist experience is beneficial for understanding calendar management and client interaction expectations Ability to handle confidential information discreetly while maintaining professionalism at all times
Join us as an Office Assistant where your proactive approach and dedication will help create a seamless office environment! We value energetic individuals who thrive on multitasking and delivering exceptional support. This role offers a fantastic platform for growth within office administration while contributing to a vibrant team dedicated to excellence.

Job Type: Part-time

Pay: $15.80-$20.00 per hour

Expected hours: 20 per week

Language:

persian (required)
Work Location: In person