Job Description

Temporary Office Assistant

The Office Assistant position

Medallion Milk Co., based out of Winnipeg, Manitoba, is a family run business which has been producing quality powdered milk products since 1965. We produce Canadian milk products which taste as great as fresh milk from which they are derived. We are trusted worldwide to bring safe, nutritious Canadian milk to our customers and their loved ones.

At Medallion Milk we are very privileged to have excellent people to work alongside, who like to have high energy, active days, with a variety of meaningful work!

The Office Assistant position is open as a

temporary position

. However, this has the

potential

to lead to permanent full time

.

Working directly with the Office Manager, the responsibilities of the Office Assistant will bring interaction with every department at Medallion Milk. Our goal is to work collaboratively with each department to ensure we maintain integrity and smooth workflow.

Key Responsibilities:

Greeting visitors, ensure compliance with visitor logs as needed

Manage incoming phone calls

Monitor email accounts and distribute to staff

Assist finance manager with reconciling invoices with BoLs and delivery notes

Sales order entry, communicating with production control, advising customers of delays or other issues

Schedule deliveries/pick-ups based on client needs and production capacity

Process online orders; knowledge of Shopify a benefit; address shipping issues with carriers such as Canada Post

Track inventory for online shipping

Advise Office Mgr of delays that will impact customer delivery dates

Reconcile BoLs (UPS, Canada Post, and freight companies) to invoices

Report shipping activities to customers via online platforms

General office duties including filing, processing outgoing mail

Other tasks may include:

Taste testing of new products

Participating in community events to represent Medallion Milk

Brainstorming sessions

Job Types: Full-time, Temporary

Expected hours: 40 per week

Work Location: In person