Job Description

We are seeking a highly organized and reliable Assistant to provide direct support in managing day-to-day administrative tasks, correspondence, and external engagements. This role requires a proactive individual who can handle a wide range of responsibilities with discretion and professionalism, while also being comfortable visiting locations and acting as a representative when needed.

Key Responsibilities:

Provide comprehensive administrative support, including calendar management, scheduling, and maintaining records. Draft, review, and prepare letters, reports, contracts, and agreements with accuracy and attention to detail. Manage follow-ups on pending tasks, ensuring deadlines are met. Visit sites/locations as required to coordinate meetings, gather information, oversee administrative matters, or represent the office. Liaise with internal and external stakeholders in a clear, professional manner. Assist with organizing meetings, taking minutes, and maintaining proper documentation. Maintain confidentiality while handling sensitive information. Support special projects and other assigned tasks as needed.

Qualifications & Skills:

Prior experience in an administrative, executive assistant, or office management role. Excellent written and verbal communication skills. Strong time-management and organizational abilities. Proficiency with office software (Word, Excel, email, etc.). High attention to detail with strong drafting and proofreading skills. Ability to travel to different locations as needed. Professional demeanor with strong interpersonal skills.

Ideal Candidate:

A dependable, self-motivated professional who works well independently, handles multiple priorities efficiently, and ensures tasks are completed with accuracy and timeliness.

Job Type: Full-time

Pay: $16.00-$18.00 per hour

Expected hours: 40 per week

Language:

Mandarin (preferred)
Work Location: In person