Job Description

We are currently seeking a

detail-oriented and proactive Office Assistant

to join our team. The ideal candidate will provide comprehensive administrative support and help ensure the smooth day-to-day operation of the office.

Key ResponsibilitiesAdministrative Support

Perform general office duties including filing, scanning, photocopying, and organizing documents. Draft, edit, and proofread emails, reports, and internal communications. Schedule meetings and appointments; maintain calendars for team members. Maintain and organize office supplies and ensure a tidy work environment.

CEO Travel & Executive Support

Accompany the CEO on site visits, client meetings, and industry events as needed. Coordinate all travel logistics including flights, accommodations, transportation, and itineraries. Take meeting notes, prepare summaries, and track follow-up items. Provide real-time administrative support during travel.

Client Relations & Communications

Act as a point of contact for client communications, follow-ups, and scheduling. Follow up on quotations submitted to clients and maintain tracking records. Assist in preparing client proposals and related documentation.

Social Media & Online Presence

Support basic social media tasks such as posting updates, monitoring engagement, and responding to comments or inquiries. Coordinate with management to share relevant content and announcements across company platforms.

Qualifications

High school diploma or equivalent required; post-secondary education is an asset. Strong command of English (spoken and written). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent communication, organizational, and interpersonal skills. Ability to multitask and manage time effectively. Professional demeanor and well-presented appearance.
Job Type: Full-time

Pay: $22.00 per hour

Work Location: In person