Job Description

Job Summary

We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations in a professional office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience with various office software. This role involves handling clerical tasks, managing front desk responsibilities, and providing exceptional customer service to clients and visitors. The Office Assistant plays a vital role in maintaining an efficient workflow and ensuring the smooth operation of the office.

Writing and speaking fluently in English and Persian (Farsi) is required.

Responsibilities

Greet visitors and manage front desk duties with professionalism and courtesy Answer multi-line phone systems and direct calls appropriately using proper phone etiquette Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks Maintain organized filing systems, both physical and electronic, including document management and record keeping Assist with scheduling appointments, meetings, and calendar management Support bookkeeping activities such as invoicing, billing, and basic financial record keeping Provide customer support via phone, email, or in person to address inquiries and resolve issues Proofread documents for accuracy and clarity before distribution Handle administrative tasks such as photocopying, faxing, scanning, and mailing documents Support medical or dental office functions if applicable, including patient check-in/out and insurance verification

Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or similar accounting software is preferred Strong data entry skills with high accuracy and attention to detail Excellent organizational skills with the ability to prioritize tasks effectively Exceptional customer service skills with professional phone etiquette Clerical experience in an office setting; medical or dental office experience is a plus Familiarity with multi-line phone systems and front desk operations Ability to proofread documents thoroughly and maintain confidentiality of sensitive information Strong typing skills for efficient document processing Basic bookkeeping knowledge for handling invoices and financial records

Fluency in English and Persian (Farsi) -- both written and spoken -- is required

This position offers an engaging work environment where organizational skills and professionalism are highly valued. The Office Assistant will be instrumental in supporting the overall efficiency of the office while providing outstanding service to clients and team members alike.

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Language:

Persian (required)
Work Location: In person