Job Description

Company description

Happy Keys Piano Academy offers fun and engaging piano lessons for children ages 4 and up! We specialize in beginner's piano lessons and group piano lessons with a focus on building a student's interest, skills, and confidence! We are in-person and have successfully merged online in both private and group lessons. We bring over 19 years of teaching experience and we are constantly evolving as the learning and teaching landscape changes. We love a team working environment because our founder's background includes an elementary classroom focus and collaboration is key to providing a well-rounded experience for our students and families. Our focus is primarily on bringing a meaningful learning experience to our students and families in an enriching environment that emphasizes parent involvement, students' unique learning styles, and engaging curriculums and opportunities such as performances and ensemble workshops! The perks of working with us would be an ability to grow with us and to be part of building a business that seeks to impact the community and leave a legacy. We value what our teachers and team members have to offer and bring because they are the backbone of our company's success. The purpose of us wishing to expand is to foremost spread the love and joy of music making with as many children in the world through piano learning, to create a sustainable and profitable business, and to provide opportunities for teachers to be able to live and to do so through expressing their passions in teaching and making a difference in our students' lives. We truly believe music and the arts education is a need in our society and it is our responsibility to guide the next generation as teachers, parents, and mentors to be able to navigate the future. We are the changemakers and this can begin with kindness, awareness, and compassion. Happy Keys Piano Academy is a place of light, joy, and overcoming challenges. We see problems as opportunities for growth and expansion, just like learning how to play the piano. Playing the piano or expressing any form of art is a medium of self-expression and communication. We believe we offer more than just learning a skill and that is something that needs nurturing and fostering from the start.

: We are looking for a caring and bubbly office admin who has a background in music enjoys working with team members and is able to follow through with tasks independently in a timely manner.

You believe you are meant to work with customers and people. You love working with people and being part of a team. You appreciate the arts and music. You see yourself as organized, on time, and reliable. You love learning and can easily adapt to changes in a start-up. You want to grow and work with a company for at least a few years. You are coachable and do well in a structured environment. You currently live in Vancouver, BC, and/or the Metro Vancouver Area.
If you match these qualities, then we would love to invite you for an initial pre-qualifying phone call. After this, we will schedule a Zoom video, and if this role is a potentially good fit, then we will invite you in for an in-person interview. During the in-person interview, we will be going over the job descriptions and you will have a chance to demonstrate your skills.

Contract Office Admin Requirements:

Warm, friendly, and approachable. Adaptable, open-minded, and eager to grow. Loves customer service and helping clients solve their problems. Wants experience in a start-up (Various tasks) with room to grow. Hybrid work environment (Home & Office). Willingness to learn and use apps and programs quickly. Able to work independently and manage time wisely. Be able to complete, follow through, and prioritize tasks. At Least 1 to 2 years of experience working in an office environment. Have a music teaching background is an asset. Have a teaching background in any field, an asset. Have any experience working with children and families, an asset.
:

Scheduling lessons, invoicing, and receiving payments from clients. Light book-keeping. Assist with ordering books and materials. Assist with recitals and special events. Comfortable with sanitization and cleaning after shifts and locking up or opening. This will depend on shift times. Photocopying, restocking supplies, and general tidying. Respond to and reply to incoming emails and phone messages. Assisting with onboarding new students (registration) and offboarding students. Meet and greet students and staff in a friendly manner. Able to navigate Google Drive, Excel, Word, Powerpoint, and Canva. Assist with marketing events, posting on social media, sending newsletters, and updating the websites with the news. Establish set office hours and daily communication with clients. This position has the potential to move into more managing roles as our company grows. This position will be a mix of in-person and online.
Position: We are hiring for the best fit and will be hiring ongoing until we find the right team member. We are looking to have someone start as soon as possible.

Part-Time Hours: Minimum 6 to 8 hours a week to start, hours will grow with the right candidate, 3 months probation applies.

How to apply:

Please include a professional resume and cover letter. Please let us know in your cover letter why you would want to work with us, your personal goals, and what you hope to do in the next few years, and how this position will help you get there.

We thank everyone who took the time to apply and regret that we cannot accept everyone at this time. Please note that your resume will be kept on file for 6 months if you pre-qualify.

Job Types: Part-time, Casual

Pay: $17.85-$22.00 per hour

Benefits:

Company events Discounted or free food Flexible schedule Work from home
Schedule:

Monday to Friday Weekends as needed
Education:

Secondary School (preferred)
Experience:

receptionist: 1 year (required) administrative assistant: 2 years (required)
Work Location: In person

Application deadline: 2025-08-10