Job Description

OAK + FORT is brought together by a passionate group of people with a natural bond over an aesthetic vision that radiates throughout the collections. Fueled by the purpose to enhance and explore our own personal style we authentically embody a place where individuality and uniqueness are celebrated. An ever-evolving point of view, joy in self-expression, and quality are central to our contemporary philosophy

POSITION SUMMARY

As the Office Assistant, you will be the first point of contact for staff and visitors at reception and carry out a wide range of administrative and purchasing duties. The ideal candidate would be extremely organized, efficient and be able to provide exceptional office experience for staff and guests at the head office.

RESPONSIBILITIES

Reception Duties

• Set a great first impression by greeting and assisting visitors
• Answer the main telephone line and direct calls
• Ensure kitchens, washrooms and supply room are fully stocked and organized
• Maintain cleanliness in general office areas, including kitchen and lunchroom
• Manage travel and accommodations arrangements
• Support with the organization and set up of special events
• Organize meeting rooms
• Assist the CEO and executives with various tasks including scheduling, travel and miscellaneous tasks
• Follow office workflow procedures to ensure maximum efficiency
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Planning office parties, awards ceremonies, and other company-related functions
• Making reports for CEO or executives
• Participate in vendor relationship management
• Perform other projects as assigned

Purchasing Duties

• Order supplies for retail stores, head office and the warehouse
• Research and request quotes for special purchases

Accounting Duties

• Collect, organize and manage invoices for credit card statement documentation
• Create and organize expense reports
• Organize and maintain file/storage room

REQUIREMENTS

• Previous experience in a receptionist or similar capacity is an asset
• Proficient knowledge of Excel,, ability to use Pivot Table, vlookup functions is an asset
• Extremely organized and detail-oriented
• Highly motivated with the ability to work independently
• Ability to quickly learn new systems, adapt to new workflows and ability to execute changes
• Ability to meet tight deadlines, prioritizes appropriately, multitasks and copes well with change
• Possess a passion for learning and connection to the OAK + FORT aesthetic

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OAK + FORT