Job Description

Office Assistant - Property Management (Full-Time, On-Site Only)

Location:

[Insert City]

Company:

Small, fast-paced property management firm

Attire:

Business Casual

Work Arrangement:

On-site only

-- no work-from-home option

Benefits:

Eligible after

180 days

of employment

About the Role

We are seeking a detail-oriented

Office Assistant

to support daily administrative and financial operations within our small property management company. This position is ideal for someone who enjoys variety, is highly organized, and can manage multiple responsibilities with accuracy and professionalism.

Key ResponsibilitiesFinancial & Billing Support

Process

bank deposits

(both remote and in-branch). Complete

biweekly CAW billing

. Manage

biweekly DGP billing

, including updating the outgoing emails spreadsheet. Handle

monthly Subprime leads billing

. Prepare the

Monthly Delivery Source/Leads Report

.

Track payables and receivables

, including monthly rent and management fee deposits. Write

intercompany cheques

and cheques for invoices as required. Assist with compiling invoices for corporate credit cards.

Reconcile credit card statements

with receipts each month. Prepare

posting reports

.

Administrative & Property Management Tasks

Maintain and update

Ontario film locations library listings

(as needed). Draft

commercial leases

as required. Manage

utility accounts

: set up new accounts, arrange pre-authorized payments, and organize digital bills. Support the process of obtaining

demolition permits

, including DOS forms and fees. Review outgoing

email marketing

materials for spelling, grammar, and link accuracy (as needed).

Qualifications

Strong attention to detail and accuracy. Excellent organizational skills with the ability to multitask. Proficiency with standard office software (Excel, Outlook, etc.). Comfortable handling financial documentation and transactional tasks. Strong written communication skills. Previous administrative or property management experience is an asset.

What We Offer

A supportive, close-knit team environment. Stable, long-term employment with room to grow. Business-casual workplace.

Benefits package after 180 days of employment.

How to Apply

Please submit your resume and a brief cover letter to

[Insert Email]

. We thank all applicants for their interest, but only those selected for an interview will be contacted.

If you'd like a shorter/more formal version, or one tailored for Indeed, your website, or social media, I can redo it!

Job Types: Full-time, Permanent

Pay: $38,000.00-$42,000.00 per year

Benefits:

Dental care Extended health care On-site parking
Work Location: In person