Job Description

Office Assistant

St. Albert, AB

Complete Power Solutions is a diverse electrical contracting company, serving Edmonton and its surrounding areas. Offering a complete package of electrical installations, we take pride in our work and are committed to providing quality, competitive solutions for all of our clients.

We are seeking a highly organized and detail-oriented Part-Time Office Assistant to join our team. This role is crucial for providing administrative support across various departments, with a strong focus on Human Resources, Accounts Receivable, and general office tasks. The ideal candidate is proactive, resourceful, and able to manage multiple responsibilities efficiently.

Principle Duties & Responsibilities

Include but are not limited to:

Human Resources (HR) & Administration:

Canada Life & Sun Life:

Manage the Canada Life RRSP/DPSP program, including new employee enrollment, uploading bi-weekly contribution reports, and assisting staff with plan questions. Monitor employee eligibility for benefits and send out timely enrollment emails. Administer Sun Life benefits, including adding and deleting employees, updating profiles, and assisting with employee inquiries.

New Hire Process:

Send out new hire information through Traqspera (timesheet software) and pull data into Spectrum accounting software. Complete new employee profiles in the accounting software to generate new employee numbers. Prepare and send welcome emails and new hire packages. Create and maintain new hire folders and employee files.

Employee Support:

Update company contact and email lists. Book hotel rooms for out-of-town workers. Manage the holiday calendar, updating it with employee time-off requests. Issue employment letters for banks, AIT letters for apprentices, and complete sponsorship forms as needed. Export and accurately enter employee reimbursements from Traqspera into the accounting software. Upload and organize employee documents such as driver's licenses and H&S certificates in Spectrum.

Safety:

Add new employees to the Bistrainer online safety software.

Accounts Receivable (AR):

Prepare monthly project billing folders for Project Managers. Complete statutory declarations for projects being billed. Print and file monthly WCB reports for each customer. Enter change order quotes and service invoices into the accounting software. Review AR statements to track payment status and notify administration of late payments. Add new customers and provide them with banking/EFT information. Process and receipt EFT payments from customers in the accounting software.

Inventory & General Office:

Enter inventory items used on jobs into the jobsite in the accounting software.

Knowledge & Skills Required

Include but are not limited to:

High school diploma is required, college diploma or certificate in Office Administration, Accounting/Bookkeeping or Human Resources is preferred. 1-3 years of experience in a similar administrative or office assistant position is required. Familiarity with accounting software including; Spectrum, Sage and QuickBooks is a significant asset. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and time management skills. Strong attention to detail and a high level of accuracy. Ability to work independently and manage multiple tasks simultaneously. Excellent communication and interpersonal skills. Discretion and confidentiality are essential.
In addition to a competitive salary and comprehensive benefits package, Complete Power Solutions can offer an exciting and challenging work environment, as well as a company culture that values: Safety, Communication, Teamwork and Customer Service.

This position offers a 4-month term contract with the possibility of extension or transitioning into a permanent role. The hours are flexible up to 20 hours per week.

If you believe that you could thrive in our environment, and are interested in pursuing this opportunity, please submit your resume for consideration.

We thank all applicants for their interest in this opportunity. Candidates considered for this position will be contacted directly.

Job Types: Part-time, Fixed term contract

Expected hours: 20 per week

Benefits:

Casual dress Company events Extended health care Flexible schedule On-site parking
Application question(s):

Why are you interested in this role with us? Do you have any specific wage expectations?
Education:

Secondary School (preferred)
Experience:

Accounting/ Bookkeeping: 1 year (preferred) Office Administration: 1 year (preferred) HR: 1 year (preferred) Sage: 1 year (preferred) QuickBooks: 1 year (preferred) Spectrum: 1 year (preferred) Microsoft Office: 1 year (preferred)
Language:

English (preferred)
Location:

St. Albert, AB (preferred)
Work Location: In person