Job Description

Competition Number
P13631


Posting Title
Office Assistant - SCBScN Program


Classification
Band 5


Location
Saskatchewan Polytechnic Regina Campus


Other Location(s)



Building
Regina Campus, Parkway Building


Other Building



Date Posted
01/30/2023


Closing Date
02/08/2023


JIQ #
30144


Start Date
03/01/2023


End Date



Open Until Filled
No


Ongoing
Yes


Category of work
Full Time


Bargaining Unit
Professional Services


Hours of Work
Regulated 36 hours (5/4 work pattern)


Salary Range
$1,695.23 - $2,026.27 biweekly


Temporary Market Stipend



Incumbent



Total Assigned days (AC) / Total Hours per biweekly pay
72 hours biweekly


Posting Status
Open


Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech\xe2\x80\x99s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties



Job Duties
1. Prepare all course manuals following guidelines established by the program.
2. Scan examination opscan sheets to determine grades and other statistical information as required.
3. Prepare all quizzes and examinations for the program.
4. Prepare textbook orders for the program.
5. Order office supplies as required.
6. Management procurement card including reconciling the monthly statement.
7. Provide courteous, detailed and accurate program information to faculty, students, outside agencies, licensing bodies and government departments.
8. Provide administrative support to the program as needed for EDO, sick leave and vacation coverage.


QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE



Specific Accountabilities



Duties



Required Qualifications, Skills and Abilities (QSA)
1. Grade 12 plus a recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.


Desired QSA