Job Description

Position Summary

Prairie Harm Reduction is seeking a detail-oriented and highly organized

Part-Time Office Assistant

to support day-to-day administrative operations across the organization. This role provides practical, behind-the-scenes support that helps keep systems running smoothly, departments organized, and information flowing efficiently.

Key Responsibilities

Administrative & Office Support

Provide general administrative support, including filing, scanning, organizing documents, and maintaining shared digital and physical records Answer and direct incoming phone calls and general inquiries Support departments with booking meeting spaces, coordinating room availability, and basic meeting logistics Assist with preparation and formatting of internal reports, trackers, and summary documents

Basic Bookkeeping & Financial Support

Organize, label, and upload receipts and financial documents to shared systems Support donation tracking, including logging donations and assisting with coordination of donation receipts Assist with organizing financial documentation for internal reporting and audits (no payroll or full-cycle bookkeeping) Provide basic administrative support to finance and admin staff as required

Supply & Asset Coordination

Coordinate supply ordering for all departments, including tracking requests and placing approved orders Receive, organize, and distribute incoming supplies Maintain basic inventory tracking for office and program supplies Supply shopping for all departments

Cross-Departmental & Systems Support

Act as a shared administrative resource across departments Support upkeep of shared calendars, trackers, and administrative systems Identify opportunities to improve administrative processes, organization, and workflow efficiency

Other Duties

Complete other administrative tasks as assigned that align with the role and Prairie Harm Reduction's operations. Contribute to maintaining an organized, responsive, and collaborative office environment

Qualifications & Skills

Required

Experience in an administrative, office support, or clerical role Strong organizational skills and attention to detail Comfort using digital tools such as Google Workspace, shared drives, and spreadsheets Ability to manage multiple small tasks, meet deadlines, and adapt to changing priorities Clear communication skills and a collaborative, team-oriented approach

Assets

Experience working in a nonprofit, community-based, or social service organization Familiarity with basic financial document handling, donation tracking, or inventory coordination Experience supporting multiple teams Understanding of confidentiality and professional boundaries in a community-based setting

Working Conditions

Primarily office-based with regular interaction across departments and programs Flexible scheduling within standard business hours Occasional light lifting related to supplies or event materials
Job Type: Part-time

Pay: $22.00 per hour

Expected hours: 20 per week

Benefits:

Casual dress Employee assistance program Extended health care Mileage reimbursement Wellness program
Work Location: In person

Application deadline: 2026-01-09