Job Description

Competition Number
P14754


Posting Title
Office Assistant, Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN)


Classification
Band 5


Location
Saskatchewan Polytechnic Saskatoon Campus


Other Location(s)
Saskatchewan Polytechnic Saskatoon Campus


Building
Saskatoon Campus, Idylwyld Dr.


Other Building



Date Posted
11/03/2023


Closing Date
11/15/2023


JIQ #
60009


Start Date
11/20/2023


End Date



Open Until Filled
No


Ongoing
Yes


Category of work
Full Time


Bargaining Unit
Professional Services


Hours of Work
Regulated 36 hours (5/4 work pattern)


Salary Range
$1,695.23 to $2,026.27 bi-weekly


Temporary Market Stipend



Incumbent



Total Assigned days (AC) / Total Hours per biweekly pay
72 hours per 2 week period; Monday to Friday 0800 to 1630 hrs.


Posting Status
Open


Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech\xe2\x80\x99s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

Job Duties



Job Duties



QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE



Specific Accountabilities
Provide detailed and accurate information to the general public, faculty, students, agencies, registration bodies and government departments about programs, services, procedures and policies. Prepare a variety of materials including correspondence, memos, reports, forms, exams for the Program Head, Nursing Advisors, and Instructors in the School of Nursing.
1. Provide reception and administrative duties for the Saskatchewan Collaborative Bachelor of Science in Nursing (SCBScN).
2. Provide detailed and accurate information to students, general public, faculty and agencies about programs, services, procedures and policies.
3. Utilizing various software products generate, format, edit, proofread and print a variety of materials such as letters, memos, reports and forms.
4. Develop, manage and maintain a system for student assignments.
5. Provide administrative support to the SCBScN faculty through the development of documents ensuring accuracy, visual identity and standards.
6. Responsible for distribution of documents and information received for the School of Nursing programs.
7. Sort and prioritize incoming mail.
8.Collaborate with the U of R for UR Courses administration for SaskPolytech faculty.
9. Provide secondary support for HSPnet Administration.


Duties



Required Qualifications, Skills and Abilities (QSA)
1. Grade 12 plus a recognized Office Administration certificate or an equivalent combination of education and experience, which must include training and/or experience in minute taking.
2. Two years recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures.
5. Effective interpersonal skills.
6. Effective communication skills.
7. Effective organizational skills.
8. Effective proofreading skills.
9. Ability to work independently under generalized supervision.
10. Demonstrates valuing diversity.


Desired QSA