Job Description

Overview

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will provide essential administrative support across various departments, ensuring smooth office operations. This role offers an excellent opportunity for individuals with strong clerical skills, proficiency in office software, and a customer-focused attitude to contribute to a professional and efficient work environment.

Duties

Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks Assist with bookkeeping and basic accounting tasks, such as invoicing and record reconciliation Support customer service efforts by addressing inquiries and providing support via phone or email Schedule appointments and coordinate meetings efficiently Support administrative functions such as copying, scanning, and organizing documents Provide general clerical support to staff members as needed Communicating and coordinating with insurance companies and automotive dealers

Requirements

Must be fluent in both English and Chinese required*
Proven office experience with familiarity in clerical duties and administrative tasks Excellent organizational skills with attention to detail for data entry and documentation Ability to multitask and handle phone calls professionally and courteously Strong typing and computer skills with accuracy and speed Excellent communication skills and teamwork in a fast-paced setting
Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Work Location: In person