Job Description

About the Role

First Baptist Church, Ponoka is seeking a detail-oriented, professional, and compassionate

Office Assistant

to support our pastoral team and leadership. The successful candidate will help fulfill the church's mission by ensuring smooth daily operations and providing exceptional administrative support.

This position reports directly to the Lead Pastor.

Key Responsibilities

Communications & Media

Prepare the weekly bulletin and worship PowerPoint slides. Update weekly announcement slides and post updates to the church website. Send email communications to the congregation as requested.

Office & Facility Administration

Maintain a professional reception area and organize foyer materials. Answer and screen phone calls, mail, and email; route as appropriate. Manage church meeting room bookings in coordination with the Pastor and Property Deacon. Organize and maintain membership records (new members, baptisms, weddings, deaths). Coordinate document preparation for insurance/pension plans and new hires.

Sunday Service Preparation

Organize and restock pews (e.g., envelopes, pencils). Prepare children's materials for Sunday services.

Finance & Record Keeping

Code invoices and donations; file all financial documents. Collect and deposit funds for events and rentals (two-person deposit rule). Make online payments, pick up cheques, obtain signatures, and ensure proper filing. Coordinate with the Bookkeeper and prepare payment slips.

Church Operations

Maintain master password lists, order office supplies, and manage keys/access codes. Collaborate with church leadership on reports, literature, standard forms, and procedures. Update the church calendar and directory. Notify pastors/elders of member hospitalizations or deaths.

Technical & Support Tasks

Contact vendors (e.g., Shaw, Zone 3) for service support as needed. Proof and edit sermon notes or documentation upon request.

General Expectations

We are looking for someone who:

Maintains confidentiality and exercises sound judgment. Thrives in fast-paced, multi-tasking environments. Has a heart for ministry and service. Works well independently while supporting a team-based ministry model. Pays strong attention to detail with a spirit of excellence.

Qualifications

Minimum

2 years' experience

in an office assistant/secretarial role. Proficiency in

Microsoft Office Suite

(Word, Excel, PowerPoint, Publisher). Typing speed of at least

65 words per minute

. Comfortable with technology and office equipment. Strong organizational and interpersonal skills. Must agree with First Baptist Church, Ponoka's

Statement of Faith

.

How to Apply

Please submit your

resume and a brief cover letter

outlining your experience and interest in this role. Only shortlisted applicants will be contacted.

Job Types: Full-time, Fixed term contract

Pay: $18.00-$24.00 per hour

Benefits:

Casual dress Company events On-site parking
Application question(s):

What draws you to work for a church? What makes you the perfect candidate for this job?
Experience:

Administrative: 2 years (preferred)
Work Location: In person

Expected start date: 2025-07-18