Job Description

Job Overview

We are seeking a detail-oriented and organized Office Assistant to join our team. The ideal candidate will possess strong clerical and administrative skills, with a focus on providing exceptional customer service. This role involves supporting daily office operations, managing various administrative tasks, and ensuring a smooth workflow within the office environment.

Responsibilities

Perform data entry and maintain accurate records in QuickBooks and other software. Manage front desk operations, including greeting visitors and handling inquiries. Answer multi-line phone systems with professionalism and courtesy, demonstrating excellent phone etiquette. Assist with filing, organizing documents, and maintaining an orderly office environment. Provide customer support by addressing client needs and resolving issues promptly. Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. Proofread documents to ensure accuracy and clarity before distribution. Support bookkeeping tasks as needed, including tracking expenses and invoices. Collaborate with team members to facilitate efficient office operations.

Requirements

Previous office experience is preferred; experience in a medical or dental office is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong computer skills with the ability to learn new software quickly. Excellent organizational skills with attention to detail. Ability to type efficiently and accurately; familiarity with data entry processes is essential. Strong customer service skills with a friendly demeanor when interacting with clients. Experience with clerical tasks such as filing, typing, and proofreading is highly desirable. Ability to work independently as well as part of a team in a fast-paced environment. Familiarity with QuickBooks or similar accounting software is advantageous. If you are ready to contribute your skills in a dynamic office setting while supporting our team's success, we encourage you to apply for this exciting opportunity.
Job Type: Full-time

Pay: $17.20-$35.30 per hour

Expected hours: 40 - 48 per week

Work Location: In person

Expected start date: 2025-08-20