Job Description

Job Summary:

ECM is looking for a motivated and organized

Office Assistant

to join our growing team in Kingston. This is an excellent opportunity for someone starting their career in office administration who enjoys working in a supportive and fast-paced environment. You'll assist with day-to-day office tasks, help keep things running smoothly, and learn valuable skills in reporting, invoicing, scheduling, and customer service.

Key Responsibilities:

Provide general administrative support to the office team. Answer phones, greet customers, and schedule service appointments. Help prepare and organize reports, files, and customer information. Assist with creating and reviewing invoices and tracking payments. Support office organization, supply management, and basic data entry. Communicate with technicians and customers in a professional manner.

What We're Looking For:

Strong attention to detail and organization. Friendly, positive attitude and good communication skills. Comfortable using Microsoft Office, Google Workspace, or similar software. Willingness to learn new systems such as Jobber or QuickBooks. Ability to multitask and work well as part of a team.

Requirements:

High school diploma or equivalent (post-secondary education in Office or Business Administration is an asset). 1 year of office or customer service experience preferred, but training will be provided for the right candidate.

What We Offer:

Competitive starting wage based on experience. On-the-job training and opportunities for growth. Friendly, team-oriented environment. Monday-Friday schedule (daytime hours).

About ECM Heating & Cooling:

ECM is a locally owned HVAC company serving the Kingston area. Built on integrity and driven by passion, we take pride in providing reliable service and creating a positive workplace for our team.

Job Type: Part-time

Pay: $18.00-$20.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule On-site parking
Work Location: In person