Office Assistant - Human Resources Department (vacant)

Office Assistant - Human Resources Department (vacant) Regional Office, Berwick Position/7 hours per day Effective immediately Wages commensurate with Job Band 4 ($19.71) Closing date for applications: Midnight, May 14, 2023
Terms and conditions of employment, including wages, are in accordance with the Terms and Conditions of Employment for Non-Union Employees (AVRCE).
Reporting to the Executive Assistant to the Director of Human Resources, for the Annapolis Valley Regional Centre for Education, this position will be responsible for providing administrative support to the Human Resources Department.
Qualifications and Abilities:

• Two year secretarial/clerical training at a Community College or equivalent is preferred.
• Experience with SAP will be considered an asset.
• Advanced facility with computer software including word processing, spreadsheets, database, and internet, including email is required.
• Accuracy, attention to detail, and adherence to deadlines is a requirement.
• Ability to solve problems independently, to work as part of a team, to exercise good judgement, take initiative and accept responsibility, and the ability to manage time effectively.
• Ability to prioritize workload in order to meet deadlines.
• Knowledge of human resources, specifically Collective Agreements and Terms and Conditions of Employment will be considered an asset.
• A pleasant and supportive attitude while assisting employees with your knowledge and resources.

Responsibilities:

• Upload absences/attendances from Excel into SAP weekly for pay purposes adhering to strict timelines including verifying codes, hours, etc.
• Technological support for supervisors and employees, including but not limited to password reset, login support, via email, phone and in-person.
• SAP hire actions and time entry as required.
• Management of the Criminal Records Check/Child Abuse Registry database.
• Data management including ensuring that information is accurate and up to date for employees, substitutes, spares, and casuals, staff lists by worksite/school.
• Records management including, sort and file Human Resources and Payroll personnel documents, create new files and maintain the Human Resources file information in the Access file database as required.
• Act as backup Receptionist at the front desk as required.

Details regarding the specific responsibilities relating to this position may be obtained by contacting the immediate supervisor, Dawn Laffin, Executive Assistant to the Director of Human Resources (538-4687). Personal interviews, the demonstration of spreadsheets, word processing, typing skills, and proofreading will be required by all short-listed candidates. Confirmation of your educational qualifications must be included with your application.
All applications will be considered in accordance with the Terms and Conditions of Employment for Non-Union Employees Policy:

• This position is first available to current ?Non-Union? employees of the Annapolis Valley Regional Centre for Education.
• Second, this position is available to Employment Equity external candidates.
• Third, if there are no successful candidates from the Employment Equity applicant pool, then other external candidates who are not members of the identified peoples will be considered for this position.

Please include the name of three work-related references with email address, telephone numbers, one of the references shall be your most recent immediate supervisor. We thank all applicants for their interest, however, only those short-listed for an interview will be contacted.


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