Job Description

Competition Number

P16964

Posting Title

Office Assistant, Faculty of Technology and Skilled Trades

Classification

Band 5

Location

Saskatchewan Polytechnic Saskatoon Campus

Other Location(s)

Saskatchewan Polytechnic Saskatoon Campus

Building

Saskatoon Campus, Idylwyld Dr.

Other Building

Date Posted

09/03/2025

Closing Date

09/12/2025

JIQ #

062

Start Date

08/27/2025

End Date

12/19/2025

Open Until Filled

No

Ongoing

No

Category of work

Full Time

Bargaining Unit

Professional Services

Hours of Work

Regulated 36 hours (5/4 work pattern)

Salary Range

$1,834.50 to $2,192.69 bi-weekly

Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

Regulated 36 hours (5/4 work pattern)

Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA)

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Job Duties

Job Duties

Provide general reception duties to students, staff and the general public. Provide information or referral as necessary.

Provide typing service to programs which includes educational information, exams, memos, letters, etc. as well as support to the Executive Assistant to the Dean.

Maintain an up to date filing system of records.

Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (eg. Advisory Committee, Program Head, Committee work).

Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter).

Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists).




QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of education, training and experience.

Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.

Experience and/or training in taking and transcribing minutes.

Minimum of two years of recent and relevant experience performing administrative and clerical work.

Knowledge of common office procedures.

Effective interpersonal skills.

Effective communication skills.

Effective organizational skills.

Effective proofreading skills.

Demonstrates valuing diversity.

Desired QSA