Job Description

Job Summary

We are seeking a detail-oriented and organized Office Assistant to support our administrative team. The ideal candidate will be responsible for managing front desk operations, providing exceptional customer service, and handling various clerical tasks. This role offers an opportunity to work in a dynamic office environment where strong organizational and communication skills are essential. Experience with office management software and bilingual capabilities are highly valued.

Duties

Greet visitors and manage front desk responsibilities with professionalism and courtesy Answer multi-line phone systems, direct calls, and take accurate messages Perform data entry, filing, and document proofreading to ensure accuracy and organization Manage calendar appointments, schedule meetings, and coordinate calendar management using Google Workspace or Microsoft Office tools Handle customer support inquiries via phone or email, providing excellent service and support Assist with bookkeeping tasks using QuickBooks or similar software Support office management functions including supply ordering, record keeping, and administrative support Maintain office cleanliness and organization to promote a productive work environment Provide personal assistant duties as needed, including travel arrangements or special project support

Requirements

Proven experience in office administration or clerical roles with familiarity in office management tasks Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills Experience with QuickBooks, bookkeeping, or medical/dental receptionist duties is a plus Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Bilingual abilities are preferred to assist diverse client needs Strong phone etiquette and customer service skills for front desk and support roles Ability to handle confidential information discreetly and professionally Exceptional proofreading, typing speed, and time management skills Prior experience in office management or administrative support roles is desirable
This position is an excellent opportunity for a motivated individual looking to grow their career in office administration while supporting a professional team.

Job Type: Full-time

Pay: $15.00-$16.00 per hour

Expected hours: 40 per week

Work Location: In person