Job Description

Please refer to the job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
Hiring Unit:
Department of Family Medicine, Palliative Care unit
Position Summary:
The Incumbent will provide administrative support to the Palliative Care unit in the following tasks:

• Perform data entry for advances/expense reports & payment requests
• McGill Market Place (MMP) : requisition submission, putting orders through MMP
• PCard : verify if vendor exists in MMP before requesting PCard payment
• Travel Arrangement: request quotes for ticket, and make hotel reservations, filling out FOAPAL forms
• Sponsorship Agreements: fill out sponsorship agreements template, gather signatures
• Accounts Receivable: submit billing questionnaire for sponsors, request detail code, and client ID
• Journals: process corrections in Banner
• Archiving: keep proper records of all transactions internally

Other Qualifying Skills and/or Abilities
Attention to detail. Able to accurately enter data and interpret financial documents like expense reports and payment requests. Comfortable with organizing files, submitting forms, and keeping records up to date. Familiar with McGill Market Place, Minerva and Banner. Able to handle multiple tasks and meet deadlines in a busy environment. Can communicate clearly when requesting quotes, gathering signatures, or coordinating with vendors. Able to follow procedures and troubleshoot small issues. Willing to assist colleagues and contribute to a collaborative work environment.
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: High School Diploma 2 Years Related Experience
Hourly Salary: (AMUSE C) $25.00
Estimated Number of Work Hours per Week: 13.5 (Part time)
Position Start Date: 2025-11-02
Position End Date: 2026-04-30
Deadline to Apply: 2025-10-29
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required