Job Description

About the Role

We are looking for a reliable and detail-oriented Office Assistant to support our growing operations. This role is ideal for someone early in their administrative career who is organized, proactive, and comfortable assisting multiple managers with day-to-day tasks.

Key Responsibilities

General Administrative Support

Provide general admin support for all operations, including filing, scheduling, scanning, and document preparation Assist with routine office tasks to ensure smooth day-to-day operations

Data Entry & Administration

Enter and maintain accurate data across various systems Organize digital and physical files Prepare basic reports as requested

Building Maintenance Oversight

Coordinate with trades/contractors for small building maintenance tasks as directed Perform minor cleaning duties when required (light tidying, small upkeep tasks) Assist with rent collection and follow up on outstanding payments Track maintenance schedules and ensure issues are addressed promptly Assist with basic building-related administration and follow-up requests

Insurance & Compliance

Assist with collecting Certificates of Insurance (COIs) from vendors Monitor expiry dates and follow up for renewals Help maintain internal compliance documentation

Estimating and operations Support

Help prepare documents and submission packages Organize supporting materials required by project managers Assist with uploading, formatting, and reviewing tender files

Manager Support

Provide administrative help to multiple managers as needed Book meetings, handle small errands, and support routine office tasks Be adaptable and able to switch between tasks throughout the day

Skills & Qualifications

1-3 years of office or administrative experience (preferred but not required) Strong attention to detail and accuracy Good organizational and time-management skills Comfortable assisting several managers simultaneously Basic proficiency in Microsoft Office (Word, Excel, Outlook) Strong communication skills Ability to work independently with guidance from management

What We Offer

Competitive hourly wage based on experience Stable, long-term employment in a growing company Opportunity to learn tendering, compliance, and operational processes Supportive team environment
Job Type: Full-time

Pay: $24.00-$28.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Vision care
Work Location: In person