Job Description

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JOB SUMMARY:

Under the direction of the immediate supervisor, the incumbent may perform some of all of the listed tasks with minimal complexity and precise instruction.



TYPICAL FUNCTIONS:

(i.) Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.

(ii.) Collects and enters data into established databases.

(iii.) Receives, sends and sorts mail, parcels and various forms.

(iv.) Schedules appointments and meetings when required. Books rooms through established system.

(v.) Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.

(vi.) Verifies student ID, status and forms that may be submitted.

(vii.) Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.

(viii.) Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required.

(ix.) Provide general assistance at events such as auditions, training sessions, open house.

(x.) Using establish scripts, contact external and internal individuals regarding donations or program promotion.

(xi.) Maintain immediate work area in a clean and orderly fashion.

(xii.) The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent.



MINIMUM EDUCATION, CERTIFICATION AND EXPERIENCE:

- High School diploma.

- Minimal or no experience.

Other Qualifying Skills and/or AbilitiesCurrently enrolled at McGill University in an undergraduate or graduate program Eligible/Approval for the Work Study Program Previous administrative or clerical experience is an asset Interest in Indigenous education and community-based programs Respectful and professional interpersonal skills Ability to handle confidential information with discretion Reliability and willingness to learn new tasks
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.



Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.



For a definition of our language proficiency levels, please click here.
Formation et experience minimales requises :
Diplome d'etudes secondaires Peu ou pas Experience pertinente
Salaire horaire :
(SEOUM A) $18.00
Nombre estime d'heures de travail par

semaine :
15 (Temps partiel)
Date de debut de l'emploi :
2025-11-10
Date de fin de l'emploi :
2025-12-23
Date limite pour postuler :
2025-11-13
Ce poste est couvert par les dispositions de la convention collective d'AMUSE.L'Universite McGill recrute sur la base du merite et s'est fermement engagee a promouvoir et instaurer l'equite et la diversite au sein de sa communaute. Nous accueillons favorablement les demandes d'emploi des personnes racisees et de minorites visibles, des femmes, des personnes autochtones, des personnes handicapees, des minorites ethniques, des personnes de toute orientation et identite sexuelles, ainsi que toute personne possedant les aptitudes et les connaissances lui permettant de travailler en collaboration avec diverses communautes. L'Universite McGill met en oeuvre un programme d'equite en matiere d'emploi et invite les membres des groupes vises a indiquer leur appartenance a ces derniers dans leur dossier de candidature. Les personnes handicapees qui pourraient avoir besoin d'accommodements a n'importe quelle etape du processus de candidature sont invitees a communiquer en toute confidentialite, accessibilityrequest.hr@mcgill.ca.