Job Description

Please refer to the job aid for instructions on how to apply.
If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).
JOB SUMMARY:
Under the direction of the immediate supervisor, the incumbent may perform some of all of the listed tasks with minimal complexity and precise instruction.
TYPICAL FUNCTIONS:
(i.) Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
(ii.) Collects and enters data into established databases.
(iii.) Receives, sends and sorts mail, parcels and various forms.
(iv.) Schedules appointments and meetings when required. Books rooms through established system.
(v.) Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.
(vi.) Verifies student ID, status and forms that may be submitted.
(vii.) Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.
(viii.) Distribution and tracking of items, such as instruments (musical, scientific) documents, books, equipment. A log to track these items may be required.
(ix.) Provide general assistance at events such as auditions, training sessions, open house.
(x.) Using establish scripts, contact external and internal individuals regarding donations or program promotion.
(xi.) Maintain immediate work area in a clean and orderly fashion.
(xii.) The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent.
MINIMUM EDUCATION, CERTIFICATION AND EXPERIENCE:
-- High School diploma.
-- Minimal or no experience.
Other Qualifying Skills and/or Abilities

• Currently enrolled at McGill University in an undergraduate or graduate program
• Eligible/Approval for the Work Study Program
• Previous administrative or clerical experience is an asset
• Interest in Indigenous education and community-based programs
• Respectful and professional interpersonal skills
• Ability to handle confidential information with discretion
• Reliability and willingness to learn new tasks

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click .
Minimum Education and Experience: High School Diploma Minimal or No Related Experience
Hourly Salary: (AMUSE A) $18.00
Estimated Number of Work Hours per Week: 15 (Part time)
Position Start Date: 2025-11-10
Position End Date: 2025-12-23
Deadline to Apply: 2025-11-13
This position is covered by the AMUSE collective agreement.
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Skills Required