Job Description

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Hiring Unit:
Student Housing & Hospitality Services

Position Summary:

Under the direction of the immediate supervisor, performs various accounting functions and secretarial duties. Verifies, analyses and records accounting transactions using automated financial systems. Investigates and follows-up on discrepancies or other accounting and administrative matters as required.

Primary Responsibilities:

• Receives and sends, sorts, verifies, processes and prepares various accounting documents such as purchase orders, invoices, check requisitions, receivables, etc. Assigns transactions to correct accounts and sub-accounts. Ensures that documents are accurate and have been approved by the relevant authority. Performs calculations and makes corrections where necessary.

• Types various documents such as correspondence, reports, statistical tables, administrative forms and lists. Formats according to specifications using standard computer applications.

• Ensures that all accounting documents conform to University standards with regard to required authorizations, accuracy of calculations, completeness of supporting documentation.

• Collects cash received in areas of the unit. Verifies deposits.

• Communicates with suppliers, clients, or any other persons in order to give or obtain information related to area of activities.

• Carries out routine administrative tasks.

Other Qualifying Skills and/or Abilities:

Must be client-focused and service-oriented with a proven ability to interact with people at all levels and deal effectively and diplomatically in delicate situations. Demonstrated ability to transmit and receive information accurately. Proven organizational skills and ability to prioritize and multi-task to meet regular deadlines. Demonstrated ability to work independently and as a member of a team. Attention to detail. Ability to take minutes. At ease working in a PC environment using specialized databases, word processing, spreadsheets, presentation software, email, and the Internet. English and French, spoken and written.

Knowledge of French and English. McGill University is an English-language university where day to day duties may require English communication both verbally and in writing.

Additional Information:

Period of contract: October 1, 2023 to May 11, 2024

Hourly Salary:

(AMUSE A) $18.50

Estimated Number of Work Hours per Week:

15 to 20 (Part time)

McGill University is committed to equity and diversity within its community and values academic rigour and excellence. We welcome and encourage applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to engage productively with diverse communities.

At McGill, research that reflects diverse intellectual traditions, methodologies, and modes of dissemination and translation is valued and encouraged. Candidates are invited to demonstrate their research impact both within and across academic disciplines and in other sectors, such as government, communities, or industry.

McGill further recognizes and fairly considers the impact of leaves (e.g., family care or health-related) that may contribute to career interruptions or slowdowns. Candidates are encouraged to signal any leave that affected productivity, or that may have had an effect on their career path. This information will be considered to ensure the equitable assessment of the candidate\xe2\x80\x99s record.

McGill implements an employment equity program and encourages members of designated equity groups to self-identify. It further seeks to ensure the equitable treatment and full inclusion of persons with disabilities by striving for the implementation of universal design principles transversally, across all facets of the University community, and through . Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

All qualified applicants are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority.

McGill University