Job Description

Job Summary

The Ontario Secondary School Teachers' Federation (OSSTF) District 26 - Upper Canada is seeking a highly organized and detail-oriented Office and Financial Administrator. This position combines general administrative duties with essential accounting functions, including processing e-transfers, managing budgets, and collaborating with bargaining unit treasurers. The successful candidate will play a key role in supporting the day-to-day operations of the office while contributing to the financial management of the district.

Role & Responsibilities (including but not limited to):

Administrative Duties:

Answer phone calls, direct messages, and greet visitors, providing information and assistance or referring inquiries to appropriate personnel. Maintain office calendars, coordinating meetings and events, including arranging logistics, preparing documentation, and managing catering. Provide general clerical support including data entry, filing, photocopying, collating, labelling, and dispatching correspondence. Prepare and maintain updates to our District website and social media accounts, reports from electronic or manual files, mailing lists, and databases. Ensure confidentiality in handling sensitive information in compliance with relevant legislation, including the Freedom of Information and Protection of Privacy Act. Perform other duties as assigned

Accounting & Financial Duties:

Process approved e-transfers and payments for bills, vendors, and other financial obligations. Update and track committee budgets, providing financial summaries and reports as needed. Work closely with bargaining unit treasurers to ensure accurate financial reporting and coordination of expenses. Assist with preparing financial documents, reports, and budget forecasts. Support the Office with any accounting-related tasks as needed.

Education & Experience:

Successful completion of college-level education, with at least three (3) years of experience in an administrative role, including some financial or accounting duties. Proven proficiency in Microsoft Office, particularly Excel, Outlook, Word, and calendaring. Experience with Sage accounting software required. Experience with website creation tools and experience working in HTML. Strong organizational skills with the ability to prioritize tasks and meet deadlines efficiently. Excellent written and oral communication skills in English. Ability to work collaboratively in a team environment and communicate effectively and courteously with members, staff, and the public. Familiarity with unionized environments or an interest in working within a unionized context is a strong asset.

Salary, Benefits & Working Conditions:

Salary:

$27,475 - $38,465 annually

Hours:

30 hours /week

Term:

This is a

temporary

, 10-month position, working from January 2023 through December 2026 with July and August off, with an additional two days of work scheduled in the summer (typically one in July and one in August). Occasional flexibility may be required to work outside regular business hours or with minimal notice for overtime.

Location:

This position is based at our office in Kemptville, ON, with the requirement to work on-site.

To Apply:

Interested candidates should submit their resume and a cover letter to:

President, OSSTF District 26:

pamela.linklater@d26.osstf.ca

Please quote "TEMP Office and Financial Administrator" in the subject line of your email.

Deadline for Applications:

Sunday, November 16th, 2025

No phone calls please.

We thank all applicants for their interest in this position. Only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $25.00-$35.00 per hour

Benefits:

On-site parking
Work Location: In person