Job Description

Overview

We are seeking a detail-oriented and organized

Accounting Assistant

to join our team. This role is essential in supporting our accounting and administrative functions, ensuring accurate record-keeping, data entry, and customer support. The ideal candidate will possess strong computer skills, familiarity with accounting software such as QuickBooks, and experience in clerical and office environments. This position offers an opportunity to develop your skills within a professional setting while contributing to the smooth operation of our office.

Responsibilities

Manage data entry and maintain accurate financial records using QuickBooks, Hubdoc, and Microsoft Office applications.

Assist with bookkeeping tasks, including invoicing, billing, account reconciliations, and purchase order creation.

Upload, categorize, and publish receipts, invoices, and supporting documents into Hubdoc, ensuring they match related transactions in QuickBooks.

Help reconcile employee data in Payworks and QuickBooks Time, as well as employee health benefits.

Organize and maintain company folders and shared files in Google Drive.

Prepare internal company announcements and send reminders to employees.

Support administrative duties such as filing, organizing documents, scanning, and maintaining electronic records.

Handle front desk responsibilities including greeting visitors, managing multi-line phone calls, and providing excellent customer service.

Perform general clerical tasks such as photocopying, proofreading documents, and managing correspondence.

Maintain and update company vehicle listings and asset documentation.

Assist the Safety Coordinator with documentation, reports, and administrative support.

Support customer communication by addressing inquiries professionally via phone or email.

Contribute to team efforts by supporting other administrative and operational functions as needed.

Requirements

Proven experience with Office software, including Microsoft Office and Google Workspace. Familiarity with QuickBooks or similar bookkeeping/accounting software. Strong computer skills with attention to detail in data entry and document proofreading. Previous clerical or administrative experience. Excellent organizational skills with the ability to manage multiple tasks efficiently. Strong phone etiquette and customer service skills, especially when handling front desk duties or customer inquiries. Ability to handle filing systems and maintain confidentiality of sensitive information. Experience working with multi-line phone systems is preferred. High school diploma or equivalent; additional certification in office administration or bookkeeping is a plus. This role is ideal for candidates who thrive in a fast-paced environment and are eager to support a dynamic team through their administrative expertise.
Job Types: Full-time, Permanent

Pay: $17.00-$20.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking
Location:

Winnipeg, MB R3S 1A4 (required)
Work Location: In person