Job Description

CAREER DEVELOPMENT SERVICES

Director: Mark Newton

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience


AND


Have a basic knowledge of office automation

Other Requirements:

Strong interpersonal and communication skills Bilingual Ability to work under pressure, particularly during peak periods with a strong ability to prioritize and multitask Ability to maintain and streamline filing system procedures Ability to work autonomously with minimal supervision and as a member of a team Able to effectively interact with a low-literacy, multicultural population Proficient knowledge of Microsoft Office Knowledge of RAC is an asset Experience in Adult and Vocational Education is an asset Knowledge of JADE is essential Knowledge of PAIE an asset Knowledge of Mosaik/Dophin an asset

Nature of the work:

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Daily Tasks/Dossiers:

The employee compiles data, performs simple calculations and prepares reports. The employee fills out forms, cards, purchase orders, form letters, notices, or any other simple document of the same nature and forwards them, as required. The employee answers and transfers telephone calls; receives and forwards messages and faxes; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors. They draft notes or emails concerning telephone calls.. The employee files documents, and, if necessary, collects fees. The employee will be required to enter, in a computer, texts and various data from manuscripts or other sources; he or she verifies the accuracy of the data or any other data contained on a list or document. The employee may be required to carry out supervision in premises where aptitude tests are being administered. The employee processes approved timesheets for contracted workers and enters them into the Paie system. The employee performs a period bank reconciliation and enters the information into the financial system. The employee may be required to receive, stamp, sort, and file mail and ensures its distribution. They will need to photocopy or scan documents as required. The employee uses a computer and the necessary software to perform their duties related to word processing, database entry, spreadsheets, and in-house programs; they use e-mail. They may be required to help, on occasion, colleagues with the common software and programs used. * If need be, they perform any other related duty.