, Embody was created nearly 10 years ago with the vision of offering one-on-one, comprehensive, therapeutic care. Our mission is to help people strengthen the connection between
health, happiness, and physical well-being.
Our collaborative team provides
physiotherapy, pelvic-health physiotherapy, registered massage therapy, acupuncture, osteopathy, chiropractic care,
and
traditional Chinese medicine.
Position Summary
We're looking for a
Part-Time Office Assistant
who will help support our clinicians and provide an exceptional front-desk experience for our clients. The ideal candidate is organized, reliable, compassionate, and can adapt easily to a fast-paced clinical environment.
This is a part-time permanent position.
Start Date:
November 3, 2025
Schedule:
2-4 shifts per week (up to 24 hours)
Monday-Thursday:
2:00 PM - 8:30 PM (depending on clinicians' schedules)
Friday:
Occasional shifts (either full-day or 12:00 PM - 4:00 PM; dates provided in advance)
Additional hours available for coverage when needed
Training to begin as soon as possible
May hire
1 or 2 administrators
depending on availability and fit
Responsibilities
Greet clients and create a welcoming clinic atmosphere
Schedule and manage appointments using the
Jane App
Adjust clinician schedules as needed throughout the day
Respond to phone and email inquiries about services
Process payments and submit insurance claims on behalf of clients
Handle multiple
point-of-sale
systems accurately
Maintain clinic cleanliness at the end of each shift (treatment rooms, bathrooms, and common areas)
Restock supplies, manage laundry, and track clinic inventory
Assist with administrative tasks as required
Qualifications
Experience using scheduling or EMR software (
Jane App
experience an asset)
Familiarity with
point-of-sale
systems
Highly
detail-oriented
and
organized
Excellent
communication
and
customer service
skills
Ability to adapt to changing priorities and clinic schedules
Professional and calm when handling sensitive information
Availability for occasional morning shifts is an asset
Why Join Us?
Supportive, collaborative, and positive team environment
Opportunity to learn about multiple disciplines within healthcare
Meaningful work helping clients improve their health and well-being
Modern, inclusive clinic culture that values respect and balance
How to Apply
Please email your
resume
to
embodycentre@gmail.com
with the subject line
"Office Assistant Application."
Only candidates selected for an interview will be contacted.
We look forward to hearing from you!
Job Types: Part-time, Permanent
Pay: From $18.00 per hour
Expected hours: 24 per week
Benefits:
Casual dress
Company events
On-site parking
Application question(s):
Do you have experience with the Jane app?
Education:
Secondary School (preferred)
Experience:
Customer service: 1 year (preferred)
Work Location: In person