Office Administrator/client Relations Lead

Saugeen Shores, ON, CA, Canada

Job Description

Job Title: Office Administrator / Client Relations Lead



Location: Saugeen Shores
Full-Time | In-Office
Industry: Wealth Advisory / Financial Services

Are You the Rockstar We're Looking For?



We're on the hunt for a dynamic, proactive, and people-savvy

Office Administrator / Client Relations Lead

to join our wealth advisory team. This is more than just an admin role -- it's an opportunity to be the heartbeat of our office and the first impression of our brand.

If you thrive in a fast-paced environment, love connecting with people, and get a buzz from creating exceptional client experiences, keep reading -- this could be your dream role.

What You Bring to the Table:



Multitasking Mastery

: You juggle calendars, calls, coffee orders, and client meetings -- all before lunch -- without breaking a sweat.

Initiative is Your Middle Name

: You don't wait to be asked. You anticipate, you plan, you execute.

People-First Mindset

: Whether it's a nervous new client or a long-time partner, you know how to make everyone feel welcome, heard, and valued.

Creative Client Care

: You think outside the box -- handwritten notes, surprise client check-ins, curated welcome gifts -- you know it's the little things that make a big impact.

Detail Obsessed

: Precision matters in our world. You bring A+ accuracy to every task, from managing documents to preparing client materials.

Quick Learner

: Whether you've been involved in the wealth management world or not, you're able to learn new terminology quickly and are great with names.

Responsibilities:



Be the welcoming face and first point of contact for all client and guest interactions. Be instrumental in consolidating, developing, and updating processes for the office. Manage daily office operations: phones, scheduling, supplies, and general coordination. Support advisors with meeting prep, document handling, and follow-ups. Oversee and elevate the client experience -- from onboarding to ongoing relationship touch points. Organize client events, appreciation campaigns, and personalized outreach strategies. Maintain CRM systems and ensure client records are up to date. Identify areas for process improvements to keep things running smoothly and efficiently.

Requirements:



2+ years in an office admin, client services, or executive assistant role (financial services or professional services a plus) Excellent written and verbal communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and CRM systems Warm, professional demeanor with a passion for helping others Strong organizational skills and a high level of accountability

Bonus Points If You:



Have experience in a wealth advisory, financial planning, or investment firm Love planning events or creating special client moments Enjoy a collaborative team culture where no two days are exactly the same

Why Join Us?



We're a boutique wealth advisory firm that believes in relationships over transactions, long-term growth over quick wins, and service that goes beyond expectations. We're building something meaningful -- and we want you to be a key part of it.

You'll be working closely with experienced advisors in a supportive, values-driven environment where your contributions matter, and your ideas are welcomed.

Ready to Apply?



If you're a natural organizer with a heart for people and a mind for efficiency, we'd love to hear from you.

Send your resume and a brief cover letter to purewealthfg@gmail.com telling us why you're the perfect fit.

Job Type: Full-time

Pay: $22.00-$35.00 per hour

Expected hours: 35 - 40 per week

Benefits:

Extended health care On-site parking
Work Location: In person

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Job Detail

  • Job Id
    JD2879840
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Saugeen Shores, ON, CA, Canada
  • Education
    Not mentioned