Job Description

Job Summary

We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication, organizational, and management skills, with experience in office management, human resources, and bookkeeping. This role offers an opportunity to contribute to a dynamic team environment while managing essential administrative tasks that support the overall success of the organization.

Duties

Manage calendar scheduling and coordinate appointments, meetings, and events Oversee vendor management, including sourcing and maintaining relationships with suppliers and service providers Handle human resources responsibilities such as onboarding, training & development, and employee records management Perform bookkeeping and accounting tasks using QuickBooks or similar software, including invoicing and expense tracking Manage payroll processing and ensure accurate record-keeping for staff compensation Supervise office staff and coordinate team management activities to promote productivity Oversee office supplies inventory, filing systems, and front desk operations including multi-line phone systems and phone etiquette Organize event planning activities for company functions or client engagements Maintain office budgets and assist with financial reporting as needed Ensure compliance with company policies and procedures related to medical office management or other specialized areas as applicable Sage 50 Accounting Software

Qualifications

5+ Years experience Proven experience in office administration, clerical work, or office management roles Strong communication skills with excellent phone etiquette and interpersonal abilities Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment Experience with QuickBooks, schedule management, vendor relations, and bookkeeping software Supervising experience or team management skills preferred Knowledge of human resources functions including payroll processing and employee training & development Ability to handle front desk responsibilities effectively, including managing multi-line phone systems Experience in event planning, budgeting, filing systems, and calendar management is advantageous Prior experience in medical office management or related fields is a plus
This position is integral to maintaining an efficient office environment that supports organizational goals. We welcome candidates who are detail-oriented, communicative, and eager to contribute their administrative expertise.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Expected hours: 37.5 per week

Work Location: In person