Job Description

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our dynamic team. The ideal candidate will be responsible for overseeing daily office operations, ensuring efficient administrative support, and maintaining a welcoming front desk environment. This role requires strong supervisory skills, excellent phone etiquette, and proficiency in various administrative tasks, including budgeting and payroll management.

Responsibilities

Supervise office staff and coordinate daily activities to ensure smooth operations. Manage front desk responsibilities, including greeting visitors and handling incoming calls with professionalism. Maintain accurate financial records, assist with budgeting processes, and manage payroll functions. Utilize QuickBooks for bookkeeping tasks and financial reporting. Oversee the use of phone systems to ensure effective communication within the office. Provide clerical support such as filing, data entry, and document preparation as needed. Organize office supplies and maintain inventory levels to support operational needs. Implement organizational systems to improve efficiency and productivity within the office environment.

Experience

Proven experience in an administrative role with supervisory responsibilities preferred. Strong understanding of phone etiquette and customer service principles. Familiarity with budgeting processes and payroll management is a plus. Proficiency in QuickBooks or similar accounting software is desirable. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong clerical skills with attention to detail to ensure accuracy in all tasks performed. Strong working knowledge of Microsoft Office Suite, particularly Word and Excel. Must be fluent in English; Mandarin proficiency preferred
Join our team as an Office Administrator and contribute to creating an organized and efficient workplace that supports our mission!

Job Type: Full-time

Pay: $18.00-$25.00 per hour

Experience:

QuickBooks: 1 year (required) Administrative: 1 year (preferred)
Language:

English and Mandarin (required)
Work Location: In person