Job Description

About VoPay International Inc.
VoPay's Fintech-as-a-Service platform enables any business to embed financial services and payment capabilities into their existing applications, products, or services through a single, scalable API. Our integrated technology gives product managers and developers the flexibility and speed to build innovative financial solutions in a rapidly evolving industry.
The Opportunity
We are looking for a well-organized, detail-oriented, and resourceful Office Administrator to join our team. The candidate should be a highly motivated and driven individual. This is a great opportunity for someone looking to join a dynamic and ambitious organization.
Duties and Responsibilities
Office Operations & Facilities Management

• Welcome and check in/out visitors, ensuring a professional and friendly first point of contact.
• Maintain a clean, organized, and presentable office environment on a daily basis.
• Ensure office supplies, snacks, beverages, and printer materials are fully stocked throughout the month.
• Oversee incoming and outgoing mail, courier deliveries, and general office correspondence.
• Manage and track office supply inventory; place orders as needed to ensure uninterrupted operations.
• Handle contract and pricing negotiations with office vendors and service providers.
• Manage general administrative and office budgets, ensuring accurate tracking and timely reporting.
• Monitor the overall office condition and coordinate maintenance or repairs as required.
• Collaborate with the IT department to support setup, maintenance, and troubleshooting of office equipment.

Administrative & Clerical Support

• Perform a variety of clerical and administrative duties to support daily office operations.
• Maintain calendars for leadership and team members, including scheduling meetings and appointments.
• Book, prepare, and manage meeting rooms to ensure all required equipment and materials are ready.
• Arrange travel logistics, including transportation, accommodation, and itineraries.

HR & Recruitment Coordination

• Support the recruitment process by scheduling interviews and coordinating candidate communication.
• Assist the HR department with administrative tasks related to onboarding new hires, including preparing workstations and documentation.

Event & Culture Support

• Plan and coordinate in-office or off-site company activities such as team events, celebrations, conferences, and employee engagement initiatives, and support marketing initiatives.

General Support

• Perform additional administrative duties and provide support on various projects as needed.

Qualifications and Skills

• 3+ years of office administration experience.
• Ability to work in a fast-paced environment, maintaining strong organization and prioritization of tasks.
• Professional appearance and behavior, and a positive outlook.
• Clear and concise verbal and written communication to convey substance/intent.
• Ability to report in a timely and accurate manner.
• Relationship building - initiate contact readily and devote time to maintaining relationships.
• Team Player - be team-oriented, share resources, assist others.
• Strong computer and technology skills and established experience with productivity software.

Salary range based on experience.
Note: This is a full-time on-site position located in our Vancouver office.

Skills Required