Job Description

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to assist with the daily operations of our office. The ideal candidate will possess strong organizational skills with a solid background in administrative tasks, including superior customer service (in-person & telephone), solid working knowledge of computers, email and Google Drive. This role requires advanced ability to multi-task several projects at once on an ongoing basis, a proactive approach to managing office functions, ensuring a smooth workflow process and the ability to learn quickly. A working knowledge of graphic design programs would be an asset.

Duties

:

Oversee front desk operations, ensuring professional phone etiquette and customer service.; Learn bookkeeping processes, including vendor payment management; Maintain accurate filing systems (hard copies, order management software and Google Drive) to ensure proper documentation of all order management activities; Create quotes for clients; Responsible for creating and overseeing the order management process to ensure order deadline completion; Organize office procedures to enhance efficiency and productivity; Manage multi-line phone systems, directing calls appropriately and responding to inquiries; Provide assistance to CEO as needed and directed; Collaborate with team members to foster a positive work environment and promote teamwork.

Requirements

Proven experience in an office environment with clerical or administrative roles; Proficiency in QuickBooks or similar accounting software is highly desirable. Strong organizational skills with the ability to prioritize tasks effectively; Excellent communication skills, both verbal and written, to interact with staff and clients professionally; If you are a motivated individual who thrives in a dynamic office setting and possesses the necessary skills to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Office Administrator.
Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Expected hours: 40 per week

Benefits:

Flexible schedule
Work Location: In person

Expected start date: 2025-09-02